Executive Assistant/Scheduler - Office of the Vice Chancellor

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center.  Please review the following instructions prior to submitting your job application:

• Provide all of your employment history, education, and licenses/certifications/registrations.  You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application. 
• You can only apply one time to a job requisition. 
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license.  You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

R00055405

Job Category:

Clerical and Customer Service

Organization:

Office of the Vice Chancellor Administration

Location/s:

Main Campus Jackson

Job Title:

Executive Assistant/Scheduler - Office of the Vice Chancellor - Part Time

Job Summary:

Provide confidential, high-level administrative support within the Office of the Vice Chancellor. Collaborate with other department members to proactively address organizational needs. Communicate with senior leadership, boards, and committees as needed.

Education & Experience

Education and Experience Required:

Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Certifications, Licenses or Registration Required:

N/A

Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

Excellent organizational and time-management skills. Strong communication and interpersonal skills. Proficiency in using healthcare management software and Microsoft Office Suite. Ability to handle sensitive information with confidentiality and professionalism. Detail-oriented with the ability to multitask in a fast-paced environment.

Responsibilities

• Receives and responds to specialized correspondence. Reads and analyzes incoming correspondence and reports to determine their significance and plans their distribution.
• Compiles and analyzes various types of complex information for inclusion in reports and presentations using graphical software, spreadsheets, and presentation software.
• Answers telephone calls and resolves complex caller needs within broadly defined guidelines and without managerial oversight.
• Supervises departmental clerical staff and ensures the completion of assigned tasks.
• Works directly with the Vice Chancellor on special projects.
• Prepares agendas and coordinates arrangements, including food service, room scheduling, and material preparation.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional climbing, occasional crawling, occasional crouching/stooping, occasional driving, frequent kneeling, occasional pushing/pulling, constant sitting, frequent standing, occasional twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:

Part time

FLSA Designation/Job Exempt:

Yes

Pay Class:

Salary

FTE %:

60

Work Shift:

Day

Benefits Eligibility:

Grant Funded:

No

Job Posting Date:

11/11/2026

Job Closing Date (open until filled if no date specified):