What you’ll be doing:

• Manage comprehensive office services encompassing reception (as needed), shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties;
• Oversee office maintenance and liaise with property management, safety/ security, janitorial staff, internet and audio/visual services, and various vendors to ensure a well-stocked, clean, and functional workspace;
• Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands;
• Greet clients and internal/external visitors, promptly addressing or directing inquiries;
• Assist in organizing, scheduling, and executing onsite events;
• Handle incoming and outgoing phone calls, both internal and external.
• Manage the CFO’s calendar and provide executive assistant support, namely;
• Coordinate and manage the CFO’s calendar, including scheduling meetings, appointments, and conference calls, ensuring alignment with priorities and objectives;
• Proactively anticipate scheduling conflicts and make necessary adjustments to optimize the CFO’s time and availability;
• Arrange travel accommodations and itineraries for the CFO, including flights, accommodations, ground transportation, and any necessary logistics, considering preferences and efficiency;
• Request to stakeholders meeting agendas, briefing materials, and necessary documentation for the CFO’s engagements, ensuring they are well-prepared and equipped for each interaction;
• Serve as a liaison between the CFO and internal/external stakeholders, managing communication and correspondence efficiently and professionally;
• Assist with expense reporting, reimbursement requests, and other financial support tasks, ensuring accuracy and compliance with company policies and procedures.

What you need to have:

• 3+ years of experience in office management or other administrative roles;
• Proficiency in managing complex schedules and logistics;
• Ability to handle confidential and time-sensitive matters with discretion;
• Strong attention to detail, resourcefulness, flexibility, organizational prowess, and proven collaboration skills to effectively manage and prioritize tasks and projects;
• Self-starter mentality, confidence, and adept problem-solving abilities are highly valued;
• Demonstrated sound judgment and the ability to make autonomous decisions;
• NO Remote or hybrid work policy - we need this person to be present at the office.