Junior Onboarding Specialist

Job Description

The purpose of this role is to support a smooth, timely, and positive onboarding experience for newly hired employees. As a Junior Onboarding Specialist, you will help coordinate onboarding activities, support new hires with day-to-day questions, and work closely with HR, Recruitment, Payroll, and hiring managers to make sure everything is ready for a successful start.

This is a great opportunity for someone who wants to develop their career in HR, gain hands-on experience in employee onboarding, and contribute to improving the new hire experience.

Key Responsibilities

• Support the onboarding process from offer acceptance through the first months of employment
• Prepare, collect, and coordinate onboarding documentation and employment-related formalities
• Work closely with HR, Recruitment, Payroll, Employer Branding, and hiring managers to ensure new hires are ready for their first day
• Support the organization of onboarding and induction sessions
• Coordinate onboarding schedules, meetings, and training activities
• Support and gradually take ownership of selected onboarding sessions for new employees
• Be a point of contact for new hires and help them navigate onboarding-related questions
• Track onboarding activities and follow up on missing information, documentation, or actions
• Collect feedback from new employees and managers and support improvements to the onboarding experience
• Prepare basic reports, trackers, and summaries related to onboarding activities
• Support HR administrative tasks when needed
• Contribute ideas for simplifying and automating onboarding activities, including the use of digital and AI-based tools

Qualifications

• First experience in HR, recruitment, administration, customer service, or a similar coordination-focused role is an advantage
• Strong organizational skills and attention to detail
• Good communication and interpersonal skills
• Proactive attitude and willingness to learn
• Ability to manage multiple tasks and follow up on deadlines
• Confidence working with documentation, spreadsheets, and basic data
• Interest in HR processes, employee experience, digital tools, and AI
• Good knowledge of MS Office / Google Workspace
• Good command of English and Polish, both written and spoken

Nice to Have

• Internship or first professional experience in HR, recruitment, onboarding, or HR administration
• Experience coordinating meetings, events, trainings, or other activities
• Familiarity with ATS / HRIS or other HR tools
• Interest in process improvement and automation
• Experience working in an international or fast-paced environment

Additional Information

What we offer: 

• Real impact on employee experience and HR processes
• Close collaboration with HR teams and business leaders
• Opportunities to grow within employee experience, HR processes, and automation
• Stable employment and a competitive benefits package
• A collaborative, supportive environment with room for initiative and ownership
• Full time employment contract