#EX Robotics Experience & Events Coordinator

Job Description

Role Overview

We are looking for a hands-on Robotics Experience & Events Coordinator to build and operate a new business around humanoid robotics shows, demonstrations and technology experiences.

This role will own the end-to-end event lifecycle — from event concept, client engagement through to costing, planning, logistics, technical coordination and on-site execution.

The successful candidate will continuously develop new show concepts, audience experiences, robotics demonstrations and event packages that differentiate our offering and create business.

You will lead a small technical operations team of up to 2 team members, working closely with robotics engineers, vendors and clients to deliver safe, reliable and engaging live experiences.

Key Responsibilities

1. Event Concept

• Develop innovative concepts for humanoid robotics shows, demonstrations, corporate events, exhibitions, and public experiences.
• Develop repeatable show packages and customised experiences based on client requirements.
• Work with technology and robotics teams to translate emerging capabilities into compelling event experiences.
• Research robotics and event trends to continuously refresh the company's show portfolio.

2. Event Planning

• Own the end-to-end planning and execution of events from initial brief to post-event review.
• Coordinate venue requirements including space, flooring, power, connectivity, access, storage and operating conditions.
• Conduct site surveys and technical walkthroughs to identify operational constraints early.
• Coordinate rehearsals, demonstrations, stage movements, audience interaction and show cues.
• Manage event setup, live operations and teardown.

3. Resource Planning

• Prepare event quotations, budgets and cost models covering:
  • Robot and technical resources
  • Manpower
  • Venue, connectivity requirements, Logistics and transportation
  • Insurance and permits
  • Customisation and content development
  • Setup and stand down
• Build reusable costing templates and event packages to improve work efficiency.

4. Robotics & Technical Operations

• Coordinate with robotics engineers and operators to ensure robots are event-ready.
• Plan robot deployment, transportation, charging, batteries, controllers, networking and supporting equipment.
• Ensure pre-event testing, rehearsal and technical readiness.
• Establish operational checklists and contingency plans for robot or technology failures.
• Coordinate technical troubleshooting during live events and ensure appropriate escalation.
• Maintain equipment inventory, readiness schedules and deployment records.

5. Safety & Risk Management

• Incorporate robotics-specific safety requirements into every event plan.
• Establish robot operating zones, crowd separation, emergency stop procedures and safe operating protocols.
• Conduct event risk assessments and ensure appropriate mitigation measures are in place.
• Coordinate relevant venue requirements, permits, insurance and safety documentation.
• Develop contingency plans for robot failure, network failure, power issues, venue changes and other show disruptions.

6. Point of Contact

• Act as the primary client contact from initial enquiry through event completion.
• Understand client objectives and translate them into practical robotics experiences.
• Manage expectations around robot capabilities, limitations, operating conditions and show requirements.

Qualifications

Candidate Profile

We are looking for someone who combines event management discipline with a technology mindset.

Required

• 1+ years of experience in event management, exhibitions, technology demonstrations or related fields.
• Proven experience managing events end-to-end, including planning, costing, logistics and on-site execution.
• Ability to manage budgets, quotations and vendor negotiations.
• Comfortable working hands-on in a fast-moving environment.
• Strong problem-solving ability under live-event pressure.
• Willingness to work evenings, weekends and travel when required.
• Strong interest in robotics, AI and emerging technologies.

This is an opportunity for someone who wants to help build a new category of business — not simply manage events.

This is a part-time contract position. Working hours will be 3 days/week (including weekends).

Additional Information

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.

Scam Alert

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Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender’s email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender’s identity by contacting us at [email protected].