Veterinary Office Manager

World Class Medicine.
Purpose-Driven Partnership.

Veritas Veterinary Partners offer exciting career opportunities in state-of-the-art facilities across the U.S. Our hospitals are staffed by board-certified specialists, create a collaborative environment where you can work alongside like-minded, caring professionals. If you're passionate about veterinary medicine, this is your chance to thrive in a dynamic, high-quality setting.

At Veritas Veterinary Partners, our mission is to build a network of trust and opportunity for veterinary professionals nationwide. We specialize in supporting Specialty and Emergency care hospitals, aligning with your unique goals and medical standards. Veritas, founded by Thomas Scavelli, DVM, DACVS, is dedicated to recruiting top-tier talent and fostering collaboration within our community. With a focus on exceptional care, we bring together highly trained veterinarians, technicians, and teammates committed to our patients’ well-being.

 We believe in Truth in Medicine and Trust in Partnerships, ensuring we always provide the highest standard of care. Come join us and make a meaningful impact on the community you serve.

---

Position Summary

Veritas Veterinary Partners is seeking an experienced and highly organized Office Manager to serve as a senior administrative partner to the Hospital Director and Medical Director. The Office Manager is a trusted individual contributor responsible for managing the administrative infrastructure of the hospital with independence, discretion, and professionalism.

This role enables hospital leadership to operate efficiently by owning executive-level administrative functions, coordinating across departments, and serving as a central resource for organizational processes and communications.

---

Key Responsibilities

Executive Administrative Support

• Serve as the primary administrative partner to the Hospital Director and Medical Director, managing calendars, correspondence, meeting preparation, and action item follow-through.
• Prepare reports, presentations, communications, and documentation with accuracy and professionalism.
• Coordinate leadership meetings, including scheduling, agenda preparation, materials distribution, and note-taking.
• Maintain confidential information, including personnel matters, financial data, and strategic initiatives, with the highest degree of discretion.
• Serve as a liaison between hospital leadership, internal departments, enterprise support teams, and external partners.

Hospital Administrative Operations

• Manage administrative systems and processes supporting hospital-wide operations, including recordkeeping, filing, vendor management, and compliance documentation.
• Oversee office supply inventory, administrative budgets, and vendor relationships.
• Support associate onboarding and offboarding activities in partnership with People & Culture Operations and hospital leadership.
• Coordinate administrative reporting and requests with enterprise shared services teams, including Finance and Operations.
• Maintain accurate records for licensing, certifications, regulatory filings, and compliance tracking.

Communications & Coordination

• Draft and distribute internal communications on behalf of hospital leadership.
• Coordinate scheduling and logistics for meetings, trainings, events, and hospital-wide initiatives.
• Partner across departments to ensure administrative deadlines, reporting requirements, and operational priorities are met.
• Build and maintain strong working relationships with team members at all levels, serving as a trusted resource for administrative processes and hospital information.
• Demonstrate a growth mindset by remaining open to feedback while contributing ideas that strengthen hospital-wide administrative effectiveness.

---

Required Qualifications

• Minimum of four (4) years of administrative experience in a professional environment.
• At least two (2) years supporting senior leadership.
• Demonstrated ability to manage complex calendars, confidential information, and executive-level communications.
• Strong organizational and time management skills with the ability to balance multiple priorities independently.
• Advanced proficiency in Microsoft Office and business applications, including scheduling, document management, and reporting tools.
• Excellent written and verbal communication skills with a professional and polished presence.

---

Preferred Qualifications

• Experience in veterinary medicine, healthcare, or another highly regulated professional environment.
• CVOM or CVPM certification through the Veterinary Hospital Managers Association (VHMA), or active pursuit of certification.
• Experience supporting C-suite, physician, or clinical executive leadership.
• Background working within a private equity-backed or multi-site organization.
• Familiarity with People & Culture Operations processes, compliance recordkeeping, and healthcare administrative operations.

---

Work Environment

This position is onsite full-time at a partner hospital in a fast-paced specialty and emergency veterinary environment. The role requires frequent movement throughout the facility, extended periods at a computer for administrative tasks, and availability during varying shifts, including some evenings and weekends based on operational needs. The Hospital Manager may be exposed to animal handling, medical equipment, and clinical noise.

---

Employee Benefits

We are committed to supporting the well-being, growth, and stability of our team members through a comprehensive benefits package that includes:

• Medical, dental, life, and vision insurance options
• 401(k) with company match
• Employer-paid basic life insurance plus optional supplemental coverage
• Paid time off and sick pay
• Employee discounts and insurance perks
• Employee referral bonus program
• Access to mental health and other support resources
• Uniform allowance
• Continuing education support for licensed staff
• Professional development and career growth opportunities

Veritas Veterinary Partners is an equal opportunity employer. In accordance with the requirements of all applicable federal, state and local laws, we welcome and encourage diversity in the workplace regardless of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Applicants must be authorized to work in the U.S. All current positions require the ability to speak, read, and write English proficiently. Additional fluency in other languages is preferred but not required.

For CA applicants please visit our Privacy Policy