Accounts Payable Administrator / Administrative Assistant

Picerne Real Estate Group has been building and managing properties since 1925. With 3 generations of Picerne leadership providing continued growth on a national stage, pride of ownership is very important to our company.

We are currently in search of a mid-level Accounts Payable Administrator / Administrative Assistant for our corporate office located in Warwick, RI. The ideal candidate will have previous accounts payable / administrative experience, strong organizational skills, and the ability to manage multiple responsibilities in a fast-paced professional environment.

This position is ideal for someone who has already had some exposure to accounting practices, but looking to build a long-term career in accounts payable, or accounting related administration with a stable, well-established company.  Training will be provided. 

This position requires accuracy, dependability, confidentiality, and the ability to work both independently and as part of a team.

Work Schedule and Environment:

• Monday through Friday, 8:00am-4:30 pm (fixed schedule)
• Corporate Office Environment
• No nights, weekends or travel required

Key Responsibilities:

• Review, code, and process vendor invoices accurately and in a timely manner.
• Prepare and process vendor payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate and organized accounts payable records.
• Communicate professionally with vendors regarding invoices and payment inquiries.
• Ensure proper allocation of expenses to properties and general ledger accounts.
• Monitor outstanding invoices and payment deadlines.
• Work closely with accounting staff, property managers, and other departments.
• Create and organize spreadsheets in Excel.
• Write and distribute email and correspondence regularly.
• Maintain a filing system-paper and electronic.
• Perform additional accounting and administrative duties as needed.

Qualifications:

• Minimum 2+ years of accounts payable, administrative support or accounting-related experience preferred.  
• Experience in real estate or property management accounting is a plus.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong communication and problem-solving skills.
• Strong work ethic.
• Dependable, professional, and able to work collaboratively.

We offer a competitive compensation package including:

• Starting hourly rate $25.00
• Eligible for a 25% Apartment home discount
• 9 early release Fridays throughout the year
• Paid Time Off- paid vacation days, sick days, personal day and 10 paid holidays
• Comprehensive medical, dental and vision benefits available
• Company paid life insurance
• 401K retirement plan with 50% company match
• Dependent Care and HSA available with company funded HSA dollars
• Company Sponsored Events

“Picerne Real Estate Group is an equal opportunity employer.”

www.picernerealestategroup.com