Financial Coordinator - Sales

What you’ll do:

Eaton’s Engineering Service & Systems Division is seeking a Financial Coordinator to join our team.  Eaton’s Engineering Service & Systems division assists customers at every stage of the power system: offering start-up and commissioning of equipment, performing planned maintenance, monitoring performance, diagnosing  system problems remotely, as well as responding to emergencies on a 24/7 basis, 365 days a year. Our support services help businesses make the most of their existing  electrical equipment by optimizing performance and extending the life of existing facilities. 

The Financial Coordinator is a pivotal position to the District Operations Center’s  success. Financial Coordinators oversees purchase orders, job costing, invoicing, and  financial tracking to ensure projects are executed accurately, profitably, and in alignment  with negotiated terms. The role coordinates materials, labor, test equipment, and system updates while monitoring job costs, overtime, and financial performance against  selling price and margins. Financial Coordinators also serve as a key liaison between  customers, sales, operations, and internal partners to resolve issues quickly and support successful project delivery. 

In this position you will:   

• Acknowledge all purchase orders, obtain proper insurance certificates and assure that terms and conditions are presented to customer.  
• Reconcile all purchase orders with the in-house negotiations to assure matching between promises and expectations.  
• Open orders on system to gather, track and reconcile costs associated with jobs.  
• Issue purchase orders via Oracle Purchasing System.  
• Maintain test equipment and arrange for calibration of equipment.  
• Accurately reconcile and invoice orders via Oracle Project Costing system.  
• Complete various office administration responsibilities as required.
• Monitor overtime of the productive workforce and reconcile the overtime with the signed time slips from the customer or from the job cost inventory system.
• Field emergency customer calls to gather critical information and pass it on to appropriate party for action  
• Maintain, track and control job costs to achieve the best ratio compared to the actual selling price.  
• Organize/obtain necessary materials and proper test equipment based on job requirements.  
• Keep sales engineers abreast of potential problems and opportunities with the customer, unless other terms have been negotiated.
• Build positive relationships with customers and facilitate process to get customer issues resolved expeditiously  
• Successfully interact with internal Eaton manufacturing plant personnel, legal, contracts, sales and suppliers to schedule and obtain necessary resources and information 

Qualifications:

Basic Qualifications: 

• Minimum Associate’s degree from an accredited institution in Business, Finance, Accounting, Management or Engineering with minimum 2 years of experience in 
  cost accounting, customer support, supply chain, or business; OR In lieu of degree, military experience or 4 years of experience in cost accounting customer support, supply chain, or business.
• Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H1B, H1-B cap registration, O-1, E-3, TN status, I-485 job portability, etc.
• No relocation is being offered for this role. Candidates must reside within a 50 mile radius of Chandler, AZ to be considered. Active duty military candidates are exempt from this requirement. 

Preferred Qualifications: 

• Bachelor’s Degree in business, management, finance or accounting  
• Knowledge of power distribution, control products, as well as field service practices and procedures, employee relations and quality programs 

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Skills:

POSITION CRITERIA: 
• Occasionally required to lift/carry/push/pull up to 50 pounds  
• Strong computer skills 
• Strong communication skills 
• Knowledgeable in order entry and time entry software systems  
• Must leverage resources and relationships within the division, other Eaton 
Electrical business units, and customers in order to achieve success 
• Ability to influence upwards and across teams/functions 
• Ability to build positive relationships with customers and facilitate process to get 
customer issues resolved expeditiously  
• Ability to successfully interact with internal Eaton manufacturing plant personnel 
and suppliers to schedule and obtain necessary resources  
• Ability to understand profit and loss statements including margins, costing, sales, 
materials, labor, inventory, absorption