CapitaLand

Real estate development and asset management

Senior Administrative Assistant / Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeSingaporeNo salary listedIn-person

About the Job

Requirements

A diploma in Marketing or equivalent is required.
Preferably has one or two years of working experience in a similar capacity.
Must be systematic, organized, and meticulous.
Must have effective and courteous verbal and written communication skills.
Must be computer literate with strong proficiency in Microsoft Office applications.
Must be customer-service oriented and have a positive work attitude.

Responsibilities

Provide support in day-to-day administrative duties and coordinate with the Marketing and Casual Leasing teams to ensure the department is maintained efficiently.
Perform sourcing and purchasing duties, including preparing the necessary documentation and paperwork.
Maintain a user-friendly filing and document control system for recording and tracking documents.
Create and maintain useful databases for the departments.
Prepare and process invoices, purchase orders, goods received, casual leasing contracts using SAP software, collection and return of security deposits, data entry, and regularly scheduled reports.
Assist the Marcom Manager/Executive in executing Marcom campaigns and events, CapitaVoucher issuance, and reports.
Assist in dealings and correspondence with tenants and partners.
Coordinate and work closely with Digital Service Advocates on administration duties related to counter services and operational matters.
Assist with other ad hoc general administrative duties as assigned by the Centre Manager/General Manager.

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

The Role

To provide support and assistance in daily administrative duties, events, or promotions to align with the overall company’s strategy to grow shopper’s sales and revenue stream.

Responsibilities

Provide support in day-to-day administrative duties, coordination to the Marketing and Casual Leasing teams to ensure that the department is maintained efficiently.

Perform sourcing and purchasing duties including preparing the necessary documentation/paperwork.

Maintain a proper and user-friendly filling and document control system for recording and tracking of all documents.

Create and maintain useful databases for the departments.

Responsible for preparing and processing of invoices, purchase orders, goods received, casual leasing contracts using the SAP software, collection and return of security deposits, data key-in, compile and submission of regularly scheduled reports.

Assist Marcom Manager/Executive in executing Marcom campaigns and events, CapitaVoucher issuance and reports.

Assist in the dealings and correspondences with tenants and partners.

To coordinate and work closely with Digital Service Advocates in administration duties related to counter services and operational matters.

Assist in any ad-hoc other general administrative duties as assigned by the Centre Manager/General Manager

Requirements

Diploma in Marketing or equivalent

Preferably with 1 or 2 years working experience in a similar capacity.

Systematic, organized, and meticulous

Effective and courteous verbal and written communication skills

Computer literate with strong proficiency in Microsoft Office applications

Customer service orientated, have positive work attitude in general.

Benefits

Comprehensive medical coverage
Training and development opportunities
Subsidised rates at Ascott serviced residences
Strong advocate of staff volunteerism
Wellness programmes

Closing Statement:

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.

About the Company

CapitaLand

Real estate development and asset management

CapitaLand is a large, diversified real estate group based in Singapore that manages real assets and develops property across 277 cities in 45 countries. It uses an integrated suite of asset management, development, and operating capabilities to plan, execute, and manage real estate projects, aligning asset management with development and on-site operations to improve performance and returns. It differentiates itself with a global footprint and an integrated platform that links its listed investment arm, CapitaLand Investment, with its private development arm, CapitaLand Development, enabling coordinated strategies across the asset lifecycle, all underpinned by sustainability. Its goal is to deliver long-term economic value to stakeholders while contributing to environmental and social well-being in the communities where it operates.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Singapore, Singapore
Founded: 2000

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