Administrative & Executive AssistanceAdministrative Support
About the job
Responsibilities
Serve as a front office receptionist, answer phones, assist callers and walk-ins, provide information, take messages, and direct questions to program staff.
Call volunteers to disseminate information and provide reminders.
Type letters, agendas, and other assigned documents.
Take and transcribe minutes of Advisory Council meetings.
Provide applications and information to prospective volunteers, and complete client intake forms.
Schedule appointments with current and prospective volunteers.
Assist with planning training meetings, including ordering meals, reserving rooms, and creating calendars and other materials.
Assist with recruiting events such as health fairs, including occasional evening and Saturday events.
Assist with data entry of volunteer timesheets and the volunteer tracking system.
Distribute mail.
Maintain files.
Monitor and maintain office supplies and equipment.
Desired Qualifications
Fluency in Spanish and English is preferred.
UTAH COUNTY OFFICE OF HUMAN RESOURCE MANAGEMENT
100 East Center, Suite 3800, Provo, UT 84606 Phone: (801) 851-8158
“The Value of Public Service Employment is vital to the success of our state, county, and local communities.”
Utah County Government Employees start every day with the well-being of the entire community in mind:
How can I make my community a better place?
Who will need my help and protection?
How will I make a difference for someone?
We hire smart, compassionate, loyal, ethical, committed, innovative people.
Apply today and join our Team.
JOB ANNOUNCEMENT
Position: Office Specialist - Health - Senior Services - Part Time - No Benefits
Hours: Mondays and Tuesdays, 8:00 a.m. - 6:00 p.m.
Salary: $17.63 per hour
Preference may be given to individuals that are fluent in Spanish / English
DUTIES MAY INCLUDE:
Front office receptionist, answer phones, assist callers and walk ins, provide information, take messages, direct questions to program staff.
Make phone calls to volunteers to disseminate information and provide reminders. Type letters, agendas, and other documents as assigned. Take and transcribe minutes of Advisory Council meetings. Provide applications and information for possible volunteers and complete intake forms for clients. Schedule appointments with current and potential volunteers. Assist with training meeting planning: ordering meals, reserving rooms, creating calendars and other materials, etc. Assist with recruiting events such as health fairs, etc. Occasional events in evenings/Saturdays. Assist with data entry of volunteer timesheets and volunteer tracking system. Distribute mail. Maintain files. Monitor and maintain office supplies and equipment.
AAP/EEO Statement
It is the policy of Utah County Government to assure equal employment opportunity to its employees and applicants for employment without regard to race, color, religion, national origin, disability, age, sex, sexual orientation, genetic status of gender identity.