Admin – People Operations and Excellence - Events and Procurement

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Human Capital (HC)

Management Level

Administrative

Job Description & Summary

We are looking for a highly organised and proactive individual to support HR initiatives across Talent Acquisition, Employee Engagement, Campus Recruitment and other internal related activities. .

You will coordinate events, manage vendors and procurement activities, and provide operational support to ensure a seamless employee and candidate experience.

Event & Programme Coordination

• Coordinate recruitment events, career fairs, assessment centres, employee engagement and internal people related activities.

• Manage end-to-end logistics, including securing venues, catering, transportation, accommodation and event materials.

• Develop timelines, checklists and project plans while coordinating with stakeholders.

• Provide onsite support, track budgets and expenses, and conduct post-event evaluations.

Procurement & Vendor Management

• Manage procurement activities, including quotations, purchase requisitions, purchase orders and invoices.

• Coordinate with vendors, suppliers, training providers and event partners.

• Track contracts, budgets, payments and vendor documentation.

• Maintain accurate records in line with internal governance requirements.

Key working relationships

• Internal stakeholders within the Firm 

• Vendors

• Educational institutions and professional bodies

Skills, experience and qualifications

• Degree / Diploma with high school 

• Strong organisational, project coordination and stakeholder management skills.

• Good attention to detail with the ability to manage multiple priorities.

• Experience in event coordination, procurement, vendor management or budget tracking is an advantage.

• Proficient in Microsoft Excel, PowerPoint and Word.

• Proactive, resourceful and comfortable working in a fast-paced environment.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, AI Fluency, AI-Human Collaboration, Communication, Confidential Information Handling, Conflict Resolution, Coordinating Staff, Data Quality, Digital Tooling, Documentation Administration, Emotional Regulation, Empathy, Employee Data Management, Employee Engagement Strategies, Employee Life Cycle, Employee Relations, Employee Terminations, HR Software, Human Resources (HR) Metrics, Human Resources (HR) Policies, Human Resources (HR) Service Delivery, Human Resources (HR) Shared Services, Human Resources Assistance {+ 9 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date