UASI Grants and Compliance Manager - Department of Emergency Management

Job Description

Appointment Type: This is a Permanent Exempt (PEX) appointment not to exceed three (3) years. However, appointees would have an opportunity to reapply for an additional term. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.  This is a full time, 40 hours per week appointment.

Position Description: Under the direction of the UASI General Manager, the Grants and Compliance Manager leads the administrative, fiscal, and compliance operations of the Bay Area UASI during a multi-year organizational transition. The focus of the position is to manage and oversee all grant compliance activities, supervise administrative and grants staff, and ensure that all homeland security grant programs meet federal, state, and local requirements. This role functions as the division’s primary expert on grant compliance and financial administration, acting as a liaison with regional stakeholders and grant award agencies. Major functions include supervising staff, managing grant finances and reporting, overseeing audits, maintaining compliance systems, supporting the annual grant application process, and providing operational stability and continuity as the Bay Area UASI transitions to a new sustainable agency structure.

Examples of specific and essential duties may include, but are not limited to:  

• Managing all aspects of financial administration for federal and state homeland security grants, including contracts, MOUs, applications, accounting, reimbursements, and reporting to state and federal authorities.
• Supervising staff responsible for fiscal reconciliation, grant accounting activities, and development of grant performance reports, ensuring alignment with federal requirements and project timelines.
• Overseeing compliance and programmatic audits of regional grant recipients, including cities, counties, and special districts, and ensuring all subrecipients meet federal and state grant guidelines.
• Providing technical assistance and resolving audit findings.
• Monitoring operational efficiency of the grant administration unit, evaluating staff assignments, improving administrative systems, and recommending process enhancements to support the transition project.
• Supervising, training, assigning, and evaluating staff; developing work plans; establishing performance goals; and ensuring timely and accurate delivery of administrative and compliance functions.
• Interpreting, analyzing, and applying federal, state, and local regulations relating to UASI grant administration; conducting detailed analysis to resolve compliance issues and inform managerial decisions.
• Preparing monthly and annual reports for management; conducting analytical and financial work to document grant compliance processes; and directing fiscal year‑end grant tasks.
• Providing consultation and technical assistance to local, regional, and federal partners regarding grant management, fiscal processes, and compliance requirements.
• Overseeing the regional grant application process, including finalizing grant guidance, updating the grants manual, facilitating Hub and kickoff meetings, tracking project submissions in Webgrants, completing Cal OES investment justifications, and monitoring compliance submissions.
• Preparing and presenting materials to the Bay Area UASI Approval Authority as required.
• Perform other related duties as assigned.

Qualifications

Minimum Qualifications:

1. Possession of a Baccalaureate degree from an accredited college or university; and

2. Five (5) years of complex grant compliance experience in emergency/disaster/recovery planning and management within a public jurisdiction, of which three (3) years must include experience supervising professionals.

Education Substitution: Additional qualifying work experience in complex grant compliance in emergency/disaster/recovery planning and management within a public jurisdiction may be substituted for the required education on a year-for-year basis for up to two (2) years. (One year of work experience is equal to 30 semester or 45 quarter units).

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Note: One year of full-time employment is equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.  

Verification of Education and Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements   

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.   

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Additional Information

SELECTION PROCEDURES:The selection process will include evaluation of applications in relation to minimum requirements.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.  Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates.  If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.  

Notes: Applicants who meet the minimum qualifications are not guaranteed advancement through all of the steps in the selection procedure.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY
Submit your application through this job ad. Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst, Vanessa Auyong, at [email protected]. 

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.