Meetings and Events Planner

Job Description

• The Meetings & Events Specialist will work in collaboration with AbbVie’s Brand Teams to bring external meeting plans to life, ensuring all activities are fully compliant with the ABPI Code of Practice and AbbVie Policies.
• This role offers exposure to a diverse array of high-profile external events, providing the opportunity deliver impactful experiences across the organisation
• Through logistical arrangements, venue sourcing, meeting planning and onsite management, deliver exceptional and compliant meeting and event experiences to advance AbbVie’s strategic goals.
• Provide full oversight of the Meetings Approval Process (MAP) and ensure all contracting, compliance, and vendor management steps are completed accurately and efficiently and in compliance with AbbVie Policies and the ABPI Code.
• Foster collaborative relationships with vendors and compliant meeting and event venues to drive continued innovation in events management and uphold AbbVie’s high standards.

Key responsibilities:

• Coordinate and oversee all logistics, documentation, and contracting for AbbVie scientific and educational meetings.
• Ensure excellence in meetings and events (M&E) coordination and maintain full compliance with AbbVie policies and the ABPI Code of Practice.
• Coordinate logistics when supporting Professional (HCP) continuous medical education/support for attendance to scientific/educational third-party congresses including registration, travel, and accommodation.
• Manage all aspects of the contracting process for venues and logistics, including negotiation and execution of Master Service Agreements (MSAs).
• Lead vendor management efforts, including comprehensive oversight of third-party due diligence process, vendor management compliance processes (Pharmacovigilance, Quality Assurance, data Privacy regulations, etc.), vendor invoicing, reporting, and day-to-day communications.
• Proactively identify and resolve logistical or compliance challenges, ensuring every event meets AbbVie’s quality, compliance, and attendee satisfaction standards.

Qualifications

• 3 years’ event management experience within pharmaceutical, life sciences, healthcare or an agency setting.
• 50% national and international travel required, able to work out-of-hours and occasional weekends.
• Strong project management skills, proficient at managing approval processes, budgets, and complex vendor relationships.
• Knowledgeable in compliance protocols and industry guidelines (ABPI Code of Practice).
• Excellent interpersonal and communication skills, with a collaborative, solution-focused approach to stakeholder and vendor management.
• High attention to detail, ability to work both independently and collaboratively, and manage multiple priorities under pressure.
• Proficiency in Cvent and Smartsheet desirable.

Additional Information

AbbVie's UK offices in Maidenhead prioritize accessibility and employee well-being, creating a welcoming environment for everyone. The office includes a large car park for easy access, as well as step-free entry, accessible restrooms, and elevators to accommodate individuals with mobility challenges. The workspace features assistive technologies and adaptable workstations, fostering an inclusive culture. Additionally, there is a dedicated quiet zone for those who prefer to work without distraction. This area maximizes natural light and is strategically positioned for easy access with minimal noise disturbances. If you need specific information or have questions about accessibility arrangements, please let us know during the process.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html