HR Specialist
Posted on 3/22/2024
Global Relay

1,001-5,000 employees

Cloud-based communication solutions for regulated industries
Company Overview
Global Relay stands out as a leading provider of compliant, cloud-based electronic communication solutions, servicing over 20,000 customers in 90 countries, including 22 of the top 25 banks. The company's integrated compliance solutions, including intelligent archiving, superior data connectors, and proactive surveillance, enable regulated organizations to meet collaboration, privacy, and security requirements. With a focus on the global financial sector and other highly regulated industries, Global Relay offers tailored solutions for compliant communications, demonstrating its industry leadership and technical prowess.
Data & Analytics
Government & Public Sector
Energy
AI & Machine Learning
Financial Services

Company Stage

N/A

Total Funding

N/A

Founded

1999

Headquarters

Vancouver, Canada

Growth & Insights
Headcount

6 month growth

4%

1 year growth

23%

2 year growth

51%
Locations
Vancouver, BC, Canada
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Applicant Tracking Software (ATS)
Human Resources Information System (HRIS)
Excel/Numbers/Sheets
CategoriesNew
Human Resources
Technical Recruiting
People & HR
Requirements
  • 3+ years of experience in processes, reporting, and HR systems
  • Previous experience in HR is preferred
  • Previous experience with internal audits is a strong asset
  • Completion of post-secondary program in Business Administration
  • Good knowledge of HR standards and best practices is preferred
  • Strong understanding of the maintenance/monitoring required of an HRIS, PAS, ATS or similar database
  • Solid skills in the MS Office Suite, particularly with Excel and Outlook
Responsibilities
  • Create ad hoc reporting using various HR systems and present to stakeholders as needed in MS Suite virtually and in person
  • Maintain and improve standard quarterly and annual reporting
  • Support the annual compensation review process by system report generation and MS Excel integration
  • Assist with the research, implementation, and maintenance of strategic HR initiatives related to HR systems and data
  • Work closely with the other HR functions to monitor and maintain audit controls
  • Develop and distribute evidence requests and parameters to the global HR team
  • Collect, review, and prepare security controls audit evidence for internal and external auditors
  • Support Global Relay’s HRIS (HR Information System) and PAS (Performance Appraisal System) systems, conduct frequent spot-checks to ensure 100% data integrity
  • Act as a gatekeeper for HRIS security access levels
  • Stay up to date with new features in the HRIS and PAS systems, recommend system enhancements and upgrades as needed to optimize efficiency, functionality and usability
  • Serve as the primary point of contact for the HRIS and PAS
  • Provide orientation and training for GR staff in system use and administration
  • Assist with technical education to stakeholders as required for new and existing HR system functionality, business processes and data entry procedures
  • Document and update HR processes in our internal wiki; this includes maintaining our job description bank and employee guides, as well as creating and updating How-To guides in our wiki related to audit compliance
  • Maintain compliance with all applicable guidelines, policies, procedures, and standards at all times
  • Flag anomalies and potential problems to the HR Specialist team as you see them