Assistant HR Manager

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets. 

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you. 

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling. 

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Role Purpose:

The Assistant Talent & Excitement Manager is responsible for supporting the full spectrum of HR activities and partnering the business to deliver effective, practical, and people-centric HR support. This role is important in ensuring operational excellence, responsive talent support, and a positive employee experience across the organisation. The role requires resilience, commitment, and a strong sense of accountability, as the incumbent will need to manage multiple priorities, work through challenges with professionalism and adaptability, and remain focused on delivering quality outcomes for both employees and the business.

Main Roles and Responsibilities:

1. HR Operations and Employee Lifecycle Management

• Oversee and support core HR operations processes including confirmation, transfers, promotion letters, contract renewals, offboarding, and employee documentation.
• Ensure employee records, HR systems, and documentation are maintained accurately and timely.
• Work closely with payroll and relevant internal stakeholders to ensure smooth and accurate HR administration.
• Support audits, reporting, and government-related submissions where applicable.
• Ensure a high level of accuracy, timeliness, and compliance across HR operational processes.

2. Talent Acquisition and Onboarding

• Support end-to-end recruitment activities, including sourcing, screening, interview coordination, salary proposal preparation, and offer management.
• Partner hiring managers to identify suitable talent and ensure a positive candidate experience.
• Oversee onboarding processes to ensure new joiners are well integrated into the organisation and set up for success.
• Monitor hiring progress and provide regular updates to stakeholders.
• Support manpower planning discussions and hiring needs in partnership with the business.

3. HR Business Partnering

• Partner with line managers and stakeholders on HR-related matters, providing practical and timely advice.
• Support managers in manpower planning, employee development, performance management, and employee relations matters.
• Provide guidance on company policies, procedures, and HR best practices to ensure consistency and compliance.
• Build strong working relationships with stakeholders to understand business needs and support people priorities effectively.

4. Employee Relations and Performance Management

• Support managers in handling employee relations matters with fairness, care, and professionalism.
• Provide guidance on disciplinary matters, performance concerns, counselling, and grievance handling in accordance with company policies and local labour requirements.
• Support the implementation of performance management processes including probation review, performance review cycles, and development discussions.
• Ensure proper documentation and follow-through on sensitive HR matters.

5. Employee Engagement and Culture

• Support and drive employee engagement initiatives to foster a positive and inclusive workplace culture.
• Partner stakeholders in planning and executing staff engagement activities, communication initiatives, recognition programmes, and culture-building efforts.
• Help to promote the company’s values and strengthen employee experience across the organisation.

6. Learning and Development

• Identify learning needs in partnership with managers and support development initiatives for employees.
• Coordinate training programmes, learning interventions, and development activities where needed.
• Support efforts to build internal capabilities and strengthen leadership and functional competencies.

7. Compliance, Policies and Projects

• Ensure HR practices are aligned with internal policies, employment legislation, and company standards.
• Support the review, implementation, and communication of HR policies and processes.
• Participate in HR projects and continuous improvement initiatives to enhance HR effectiveness, employee experience, and operational efficiency.
• Support regional or country HR initiatives as assigned.

Qualifications and Experience:

• Bachelor’s degree in Human Resources, Business, or related discipline.
• At least 4 to 6 years of relevant HR generalist experience, preferably in a fast-paced environment. Experience in retail, beauty, luxury, or consumer industry will be an advantage.
• Good working knowledge of HR practices across recruitment, employee relations, HR operations, performance management, and engagement.
• Strong interpersonal and communication skills, with the ability to work well with stakeholders across different levels.
• Hands-on, detail-oriented, and able to manage multiple priorities effectively.
• Able to handle confidential information with professionalism and maturity.
• Strong problem-solving skills with a practical and business-oriented mindset.
• Familiarity with local labour laws and HR compliance requirements.
• Proficient in Microsoft Office applications and HR systems. 

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together. 

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law. 

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.