Executive Business Administrator @ Microsoft

Overview

Executive Business Adminitrator, Marketing People Team

Join the Team Behind the People Who Power Microsoft's Marketing Organization!

Are you an organized, proactive professional who loves bringing people together, making things happen, and keeping a fast-paced organization running smoothly? We have an exciting opportunity for you!

Come join Microsoft's Marketing and Microsoft Commercial Business (MCB) People Team, where you'll play an important role in supporting the leaders and teams who help shape our people strategy and employee experience.

As an Executive Assistant, you'll partner closely with the VP of People for Microsoft's Marketing organization and the broader Marketing People Team. You'll be more than a trusted partner in day-to-day operations—you'll help create connections, drive collaboration, and support initiatives that make a meaningful difference across the organization.

✨ What Makes This Opportunity Exciting?

This is a dynamic, high-visibility role where no two days are the same! You'll have the opportunity to:

Partner with leadership: Work closely with the VP of People and collaborate with People leaders across MCB Americas.
Make an impact: Help drive business priorities through thoughtful planning, coordination, and operational support.
Bring people together: Lead and coordinate team events, meetings, and experiences that strengthen collaboration and connection.
Keep things moving: Manage complex calendars, travel arrangements, recruiting coordination, and cross-organizational activities.
Support business success: Contribute to business operations, budget tracking, workspace planning, and organizational priorities.
Lead and inspire: Demonstrate leadership within the Business Support community while helping create a positive, inclusive, and connected team culture.

💜 Why Join Us?

If you enjoy working with people, thrive in a collaborative environment, and love being the person who helps turn ideas into action, this could be the perfect next step in your career!

You'll have the opportunity to build meaningful relationships, support influential leaders, and contribute to the success of Microsoft's Marketing People Team.

Ready to make an impact? We'd love to hear from you!

Responsibilities

Provide strategic calendar management and time-planning support for manager(s).
Align calendars based on knowledge of manager preferences and operating styles.
Build and leverage a network across organizations to enable the team and leader's work.
Provide leadership within the Business Support discipline and participate in the Business Support community.
Facilitate team experience activities.
Collaborate with Global Talent Acquisition to support internal and external recruitment efforts, partnering with hiring managers to help ensure a smooth process.
Own the coordination, logistics, and direction for events.
Lead by example and serve as a role model to Business Support colleagues by maintaining a positive attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during dynamic situations.
Balance multiple projects end to end with varying deadlines while maintaining executional and operational excellence within the business and across business groups, as applicable.
Participate in discretionary budget tracking and reporting.
Understand and help implement rhythm of business practices in line with recognized patterns, and proactively take action on business cadence.
Maintain and manage current space-management processes and team spaces.
Manage travel arrangements for manager(s) and/or the group.

Qualifications

Required Qualifications

5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- OR equivalent experience.
2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Microsoft

Executive Business Administrator - Marketing People Team

About the Job

Requirements

Responsibilities

Desired Qualifications