Senior Specialist - HR, Environment & Business Operations

In a nutshell

Proactive specialist driving HR, ISO 14001 environmental management and business operations. Improves processes, manages budgets and supports people development in an international Toyota environment.

Company Information

TOYOTA is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.

We are excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Every day we ship thousands of components, accessories and vehicles across the whole of Europe. Our supply chain operations ensure that our factories, retailers and customers receive their products in the right place and at the right time.

From the beginning of a car’s lifecycle to its disposal, Toyota’s sophisticated supply chain network focuses on reducing the environmental impact of our products and activities. For our production parts, multiple cross-docks and consolidation points across the region support the supply of components to our manufacturing plants. Vehicle Logistics Groups in our European hubs, cross-docks and port operations ensure our customers get their vehicles on-time, in-time, every time. For after-sales activities, we have an extensive supply chain to organise and support service parts and components.

The Service Parts Supply Chain Group operates 18 central distribution warehouses throughout Europe. Using a hub & spoke distribution method, they ship thousands of components and accessories every day to over 3300 retailers throughout Europe and affiliates across the globe.

Your team and your responsibilities

We are looking for a proactive, independent and improvement-driven Senior Specialist – HR, Environment & Business Operations to join our team. Location: Vienna 

In this position, you will take ownership of key business processes across three areas: 

• Human Resources & People Development 

• Environmental Management – ISO 14001 

• Business Operations & Budget Control 

We welcome candidates with different professional backgrounds. Whether your expertise lies in HR, Environmental Management or Business Operations, we value strong capabilities in at least one of these areas, combined with the ambition and ability to develop across the others. 

You will be working closely with the Depot Manager, central Toyota functions and our European RDO network, you will drive improvements and contribute directly to the depot’s performance and development. 

Your Responsibilities

1. Human Resources & People Development 

• Drive local HR processes, including recruitment, onboarding, personnel matters and employee development. 

• Build constructive relationships with employees and management, promoting trust, open communication and mutual respect. 

• Analyse HR KPIs, including attendance, absence and manpower availability, and drive improvement actions. 

• Strengthen employee engagement, performance management and development through constructive dialogue and knowledge sharing. 

• Identify people-related challenges and drive sustainable solutions, ensuring effective HR practices in close cooperation with the Depot Manager, central HR and external specialists. 

2. Environmental Management – ISO 14001 

• Drive the maintenance and continuous development of the local ISO 14001 environmental management system. 

• Lead preparations for internal and external audits, management reviews and follow-up activities. 

• Drive environmental action plans, ensuring effective implementation and sustainable closure of identified gaps. 

• Monitor environmental performance, identify risks and initiate improvement activities while ensuring accurate compliance documentation and reporting. 

• Work closely with internal stakeholders, European specialists, external partners and relevant authorities to ensure compliance and promote environmental awareness. 

3. Business Operations & Budget Control 

• Oversee and continuously improve local business processes in line with Toyota standards. 

• Drive annual budget preparation and ongoing budget monitoring in close cooperation with the Depot Manager. 

• Control expenditure, analyse deviations and identify cost optimisation opportunities. 

• Ensure accurate and timely purchasing processes, purchase orders, invoice verification and supplier-related activities. 

• Deliver transparent reporting and drive process improvements, collaborating with European colleagues to exchange best practices and strengthen standardisation. 

Your Profile

Experience & Qualifications 

• Degree in Business Administration, Human Resources, Environmental Management or a related field, or equivalent professional experience. 

• Ideally 5+ years of relevant experience in a specialist or comparable role. 

• Strong expertise in at least one of the three responsibility areas, with the motivation and ability to develop across the others. 

• Experience in a logistics, industrial or operational environment is an advantage. 

• Knowledge of ISO 14001, Austrian employment legislation and/or environmental compliance requirements is an advantage. 

• Fluent German and strong professional English communication skills. 

• Strong analytical and organisational skills, with proficiency in Microsoft 365, particularly Excel. 

• Experience with process improvement, digitalisation, automation or AI-supported business processes is considered an advantage. 

• Ability to work effectively in an international environment, building relationships and collaborating across different countries and functions. 

Your Competencies & Mindset 

Beyond professional expertise, we are looking for someone who demonstrates Toyota’s 5C competencies through their daily actions: 

• Courage – Ownership & Integrity 

• Creativity – Continuous Improvement 

• Coaching – Developing Others 

• Curiosity – Fact-Based Problem-Solving 

• Collaboration – Respect for People 

We offer

• Autonomy & Ownership: A responsible position with the opportunity to independently drive processes and initiatives. 

• Broad Responsibilities: Work across different business functions and directly influence depot performance. 

• Professional Development: Build on your expertise while developing new capabilities. 

• International Collaboration: Become part of Toyota’s pan-European RDO network. 

• Toyota Culture: Work in an environment built on respect, collaboration and continuous improvement. 

A truly diverse, equitable and inclusive workplace

At Toyota Motor Europe, we are committed to providing equal employment opportunities for everyone. Our recruitment decisions are based on everyone’s skills, experience, and the requirements of the role.We welcome people of all backgrounds, including different nationalities, sexual orientations, gender identities or expressions, ages, religions, ethnicities, abilities, and other personal characteristics. We do not tolerate discrimination or harassment. We believe that our individual experiences and diverse perspectives are a key strength, helping us learn from one another and grow together.Together, we can make a positive impact and go beyond the ordinary.If you need any adjustments or specific support during the recruitment or interview process, for any reason, we encourage you to let your recruiter know. We are happy to help create a process that works for you.