Program Assistant

Job Description Summary

Position is responsible for assisting with the coordination of clinical trials in the Division of Cardiology. Will be responsible for adhering to study guidelines, scheduling study visits, abstracting data from medical records and entering it into an electronic database. Regulatory amendments will be regularly submitted and binders kept up to date. Will assist research coordinators with their study-related tasks.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC000966 COM DOM CARD General CC

Pay Rate Type

Hourly

Pay Grade

University-GEN06

Pay Range

37,944.00 - 49,266.00 - 60,690.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% - Data Abstraction and Management:

• Collect and deliver all sponsor requested data from medical charts as needed
• Collect and deliver all principal investigator data abstraction requests as needed
• Ensure protocol adherence for inclusion/exclusion criteria
• Participate in and ensure up to date training in each relevant electronic Data Capture System for active clinical trials
• Ensure all sponsor requested data, whether from medical records or patient questionnaires/interviews, is entered into the corresponding database
• Process all data queries accurately and in a timely fashion
• Track and report enrollment goals to plan for each study supported         

30% - Clinical Support:

• Administer phlebotomy, blood processing, and lab shipping procedures
• Support patient study visit activities, including capturing patient vital signs, administering questionnaires, coordinating transportation and providing general assistance
• Provide other patient visit support and assistance as directed by the primary coordinator

25% - General Administrative Support:

• Manage CCT Operations inventory and supplies fulfillment
• Track and monitor team member regulatory and training compliance (CITI, CVs, etc.)
• Participate in process improvement projects as needed
• Participate in other duties as assigned by supervisor

10% - Participant Screening:

• Conduct screening activities for potential subjects according to each IRB approved protocol on various clinical trials
• Refer potential subjects to the lead coordinator of the study

5% - Regulatory Compliance and Documentation:

• Prepare and submit protocol amendments, reportable events, and continuing reviews on a regular basis for the studies you are assigned to
• File all IRB approval and submission documents, sponsor correspondence, newsletters, and other pertinent information in study-specific regulatory binders and ensure these remain up to date

Preferred Knowledge, Skills, and Abilities: Experience with EPIC and a background in Cardiology or Clinical care is preferred.

Additional Job Description

Minimum Requirements: A high school diploma and four years of relevant program experience. A bachelor's degree may be substituted for the required program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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