Payroll Subject Matter Expert

Entity:

People, Culture & Communications

Job Family Group:

HR Group

Job Description:

Overview:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world’s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement,

Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better – and how you can play your part in our outstanding team?

Join our team, and develop your career in an encouraging, forward-thinking environment!

Role: Payroll Subject Matter Expert

As a Payroll SME you will be responsible for providing payroll delivery services, supporting internal P&C, resolving complex queries and providing guidance on payroll issues.

To support the provisioning of payroll and analytical services in support of accurate payroll delivery for the UK, including transactional support, vendor coordination, and timely and accurate analysis of payroll related research and queries.

Job Responsibilities:

• Subject Matter Expert on Payroll processes. Provides support, guidance and training for less experienced team members.
• Prepare and monitor payroll data ensuring processes and data are in place for payroll processing per country requirements and regulations.
• Work in coordination with the outsourced service provider to ensure gross to net data is prepared and submitted in time, review pre-payroll run data and verification, and provide final sign off to vendor prior to final payroll runs to employees.
• Conduct start of year and end of year payroll administration, preparation and processing activities working with payroll service provider.
• Support audits and regulatory requests for payroll data.
• Manage payroll enquiries and issues.
• Monitor data quality, running checks during trial payroll period and correcting errors.
• Provide subject matter expertise in all payroll processes and a sound knowledge of end-to-end payroll delivery.
• Action submission of prior year adjustments (EYUs/FPSAs).
• Management of manual data entry for leave of absence e.g. family leave/unpaid leave/sickness, fuel card deductions, equity awards etc.
• Management of the overpayments and reclaim process, liaising with P&C to ensure consistent application of the overpayment policy.
• Analysing system integration data, identifying and fixing feed errors.

Essential Qualification and Experience:

• • Bachelor's degree or equivalent in Payroll Administration, Human Resources, or another relevant field.
  • Required at least 5 years’ UK Payroll experience in both hourly and salaried payrolls, processing for both, current month and a month in arrears. 
  • Required to have worked with UK Payroll within the last 12x months.
  • At least 5 years’ experience of working with high volume payroll in excess of 12,000 headcount.
  • Proficiency in using SAP (ADP Global View) and Workday systems.
  • Proven experience in dealing with UK pensions (preferably NEST, Aegon). Pension uploads; reconciliation; error investigation and correction.

Technical

• • Proven track record in managing payroll deliveries within the team in a shared service environment in a multi- national organization.
  • Demonstrates ability to administer P&C systems and processes efficiently and effectively, for payroll area / process, including the understanding of legal, fiscal and regulatory requirements
  • Risk Management – acts with high level of integrity and respect for data privacy. Takes steps to mitigate against risks in this space and knows when to escalate any concerns.
  • Developing capability to reconciliations, payroll data management and identifying errors with minimum supervisory assistance.
  • Expert knowledge of Payroll systems and reporting extraction and running of macros.
  • Advance Excel abilities to enable macros and payroll checking excel formatted sheets (data analysis; formulas; v-lookup; concatenate function; etc.).
  • Ability to work under pressure under tight deadlines; effectively multitask and prioritise work in a demanding business environment to ensure goals and deadlines are met.
  • Sound knowledge of UK statutory requirements and regulations (adoption; shared parental pay; sickness; etc).
  • Ability to switch between hourly and salaried payrolls in the same month.
  • Ability to perform manual Gross to Net calculation.
  • Sound knowledge of UK NMW rates; NI categories; employee’s and employer’s NI contribution calculations; student loan processing; court order processing; termination calculations; additional holiday pay calculations.
  • Experience in processing expats.
  • Experience in SSL uploads and report building in SAP (ADP).
  • Sound knowledge of prior year adjustments (EYUs/FPSAs) submission.
  • UK Tax knowledge and ability to identify payroll-related legislation and tax regulations.
  • Strong financial acumen in managing monthly recons in benefits and general ledgers/cost centres.
  • Analysis of monthly integration error logs and application of corrective actions.
  • Experience in data validation between different systems.
  • Ability to convey technical payroll concepts/issues to all levels.
  • High attention to detail, including the ability to sense check actual outputs against expected outputs to spot errors.
  • Strong numeracy and interpretative skills.
  • Analytic/logic approach to problem solving and ability to apply judgement and common sense.
  • Ability to proactively recognize and resolve issues.
  • Integrity and approachability to discuss sensitive and confidential issues.

Desirable experience

• • Workday to SAP (ADP) integration knowledge
  • Experience working with WFM (Reflexis time and attendance system) and WFM to Workday integration knowledge
  • Experience in payrolling cars
  • Experience working with Salesforce platform
  • Experience in automating manual processes
  • CIPP qualification
  • Proficient in using MS Office and Teams
  • Experience in dealing with UK workplace benefits

Join our Team and advance your career as a Payroll Subject Matter Expert!

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to encouraging an inclusive environment in which everyone is respected and treated fairly.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility core practices, Analytical Thinking, Collaboration, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations (Inactive), Extract, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational Knowledge, Performance and planning, Problem Solving, Project and programme management {+ 8 more}

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.