Inventory Coordinator - Elevated Experiences

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is seeking an Inventory Coordinator, Elevated Experiences to support the planning, organization, and movement of all Elevated Experiences inventory across multiple shows. This role reports into the Director of Elevated Experiences and plays a critical part in ensuring the department’s gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.

RESPONSIBILITIES

• Own and complete all warehouse pullsheets, ensuring accuracy, organization, and readiness for load-out.

• Inventory Tracking including maintaining an accurate and up-to-date inventory tracking system

• Working closely with the Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and escalate for repair, replacement, or disposal.

• Track inventory throughout the event lifecycle: pre-show pulls, on-site arrival, daily counts, load-out, and warehouse return.

• Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on-time delivery.

• Assist with organization, labeling, and storage systems to keep warehouse inventory streamlined and audit-ready.

• Support on-site operations as needed during load-in/load-out to ensure inventory is placed correctly and logged accurately.

QUALIFICATIONS

• Proven experience in project management for live events.

• Strong understanding of Inventory Management

• Excellent communication and collaboration skills.

• Ability to work under pressure and adapt to changing event dynamics.

• Highly organized with sharp attention to detail; strong ability to prioritize in fast-paced, high-pressure environments.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.

• Ability to lift up to 50 lbs and work on-site for extended periods when needed (load-ins/load-outs).

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• May work in drastic temperature climates

• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines 

• Must be comfortable working on festival sites, including long periods of standing, walking, or assisting with physical tasks during load-ins and load-outs.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $18.00-$23.00 an hour

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Nevada Salary Transparency in Job Advertisements Law. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.