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KONE

Manufactures and maintains elevators, escalators, doors

Specialist for Notified Bodies and Inspection Checks

Administrative SupportPosted on Nov 11
Full-timeRome, Metropolitan City of Rome Capital, ItalyIn-person

About the Job

Requirements

  • A secondary-school diploma is required; technical or administrative education is preferred.
  • At least 1–2 years of experience in back-office, customer-service, or operational-support activities is required; knowledge of document and administrative processes is preferred.
  • Good knowledge of Microsoft Office, particularly Excel, and of business management systems and company applications such as SAP and Salesforce is required.
  • Knowledge of planning, document management, and invoicing activities is required.
  • Precision and attention to detail are required.
  • Organizational skills, the ability to manage priorities, and a results-oriented approach are required.
  • Strong interpersonal and communication skills, customer orientation, teamwork, and a proactive approach to problem solving are required.

Responsibilities

  • Plan and manage periodic and extraordinary inspections of systems, coordinate notified bodies, customers, and operational teams, and monitor compliance with required deadlines.
  • Manage inspection documentation, monitor receipt of reports, update company systems, and ensure inspection results are archived and traceable.
  • Manage customer relations regarding mandatory inspections, coordinate inspection-visit scheduling, provide information, and ensure effective communications.
  • Coordinate the management and resolution of minor inspection requirements, monitor progress, and work with operational teams to ensure timely closure.
  • Oversee administrative activities related to inspections, support reporting and invoicing processes, monitor anomalies, and ensure company management systems are correctly updated.
  • Monitor key process performance indicators, prepare periodic reports, and support analysis, control, and continuous-improvement activities.

Desired Qualifications

  • Technical or administrative education.
  • Knowledge of document and administrative processes.

About the Company

KONE

Manufactures and maintains elevators, escalators, doors

KONE designs, manufactures, installs, maintains, and modernizes elevators, escalators and automatic building doors for buildings worldwide. Its products move people and goods between floors in residential, commercial, and public spaces, enabling vertical transportation and safe access. Revenue comes from selling new equipment and from long-term service contracts for ongoing maintenance and modernization, creating both upfront and recurring income. What sets KONE apart is its ability to provide end-to-end solutions and a global service network, a strong emphasis on energy efficiency and sustainable design, and a broad portfolio that covers equipment, modernization, and door systems. The company’s goal is to support urban development by delivering reliable, energy-efficient vertical transportation and access solutions that improve people flow in modern buildings.

Company size
10,001+
Company stage
IPO
Headquarters
Espoo, Finland
Founded
1910

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