Paytm Labs

Digital payments, loans, investments, and insurance

Office Administrator and Executive Assistant

Executive Support +1Confirmed live in the last 24 hours

Full-timeLuxembourgNo salary listed

About the Job

Requirements

Experience in office administration, executive support, or a similar role.
Excellent organisational skills and attention to detail.
Strong written and verbal communication skills.
Comfort managing multiple priorities and deadlines.
Confidence using Microsoft Office and modern digital productivity tools.
Fluency in English.

Responsibilities

Provide day-to-day administrative and personal assistant support to the CEO.
Coordinate meetings, appointments, travel, and related arrangements.
Support the preparation and organisation of meetings and documents, and follow up on actions.
Assist the wider leadership team with administrative requirements as needed.
Manage the day-to-day running of the Luxembourg office.
Coordinate office suppliers, equipment, facilities, deliveries, and other services.
Maintain appropriate records, documents, and administrative files.
Act as a first point of contact for everyday office matters.
Support purchasing and procurement administration across the business.
Obtain quotations, coordinate suppliers, and complete procurement templates and supporting documentation.
Track purchase requests, approvals, orders, invoices, and contracts.
Ensure procurement processes and approval requirements are followed.
Coordinate invoices, expenses, and supporting documentation with Finance.
Assist with onboarding new employees, equipment, and workplace requirements.
Maintain simple trackers and help ensure administrative actions are completed on time.
Organise internal and external meetings, company events, and visitors.
Coordinate across Paytm Europe and colleagues in the wider Paytm organisation.
Identify administrative problems and take ownership of resolving them.
Establish smooth and reliable office administration.
Provide effective day-to-day support to the CEO and leadership team.
Ensure procurement requests and documentation are completed accurately and promptly.
Build effective relationships with key suppliers and internal teams.
Create simple, efficient administrative processes as the organisation grows.

Desired Qualifications

French is highly desirable.
Experience supporting senior executives.
Experience with procurement, purchasing, or invoice administration.
Experience in a regulated, financial services, or technology environment.
Additional European languages.
Experience in financial services or fintech.

About Paytm Europe

Merchants deserve better from their payments provider: fairer pricing, faster settlement, easier tools, and support from a partner that understands their business. Paytm Europe Payments S.A. is a CSSF-authorised Payment Institution in Luxembourg, backed by One97 Communications Limited, one of India's largest fintech groups, with the ambition of transforming how SMEs across Europe accept and manage payments. Following launch in Luxembourg, the business will expand into other major European markets. We are building the team and organisation from the ground up, creating an opportunity for people who want to take ownership and help shape how we work.

Role Purpose

We are looking for a highly organised, proactive Office Administrator & Executive Assistant to help keep Paytm Europe running smoothly as we build and grow. This is a broad, hands-on role combining executive support to the CEO with general office administration, purchasing and procurement administration, meeting coordination and day-to-day support for the wider team. You will be someone who sees what needs doing and gets it done.

Key Responsibilities

Executive & Team Support

- Provide day-to-day administrative and PA support to the CEO.

- Coordinate meetings, appointments, travel and related arrangements.

- Support preparation and organisation of meetings, documents and follow-up actions.

- Assist the wider leadership team with administrative requirements where needed.

Office Administration

- Manage the smooth day-to-day running of the Luxembourg office.

- Coordinate office suppliers, equipment, facilities, deliveries and other services.

- Maintain appropriate records, documents and administrative files.

- Act as a practical first point of contact for everyday office matters.

Procurement & Purchasing

- Support purchasing and procurement administration across the business.

- Obtain quotations, coordinate suppliers and complete procurement templates and supporting documentation.

- Track purchase requests, approvals, orders, invoices and contracts.

- Ensure procurement processes and approval requirements are followed.

Finance & Administration Support

- Coordinate invoices, expenses and supporting documentation with Finance.

- Assist with onboarding new employees, equipment and workplace requirements.

- Maintain simple trackers and help ensure administrative actions are completed on time.

Organisation & Coordination

- Help organise internal and external meetings, company events and visitors.

- Coordinate across Paytm Europe and colleagues in the wider Paytm organisation.

- Identify administrative problems and take ownership of resolving them.

Ideal Background

You may currently work as an Office Administrator, Executive Assistant, Personal Assistant, Team Assistant or in a similar coordination role. Experience in financial services or fintech is useful but less important than being highly organised, dependable and comfortable taking responsibility in a fast-moving environment.

Essential Experience

- Experience in office administration, executive support or a similar role.

- Excellent organisational skills and attention to detail.

- Strong written and verbal communication skills.

- Comfortable managing multiple priorities and deadlines.

- Confident using Microsoft Office and modern digital productivity tools.

- Fluency in English; French is highly desirable.

Highly Desirable

- Experience supporting senior executives.

- Experience with procurement, purchasing or invoice administration.

- Experience in a regulated, financial services or technology environment.

- Additional European languages.

Personal Attributes

Proactive, organised, discreet and dependable, with a strong service mentality and willingness to take ownership. Comfortable switching between supporting senior executives and handling the practical details that keep a growing business running effectively.

Measures of Success (First 12 Months)

- Establish smooth and reliable office administration.

- Provide effective day-to-day support to the CEO and leadership team.

- Ensure procurement requests and documentation are completed accurately and promptly.

- Build effective relationships with key suppliers and internal teams.

- Create simple, efficient administrative processes as the organisation grows.

- Become the person the team can rely on to get things organised and done.

Why This Role Matters

We are building Paytm Europe from the ground up. As the team grows, strong administration and organisation will be essential to keeping us fast, efficient and focused. This role will provide the practical backbone of our Luxembourg office, supporting the CEO and wider team and helping create an organisation that works well from day one.

Requirements at a Glance

Experience Level: Mid

Benefits

Health & Wellbeing - Your group health benefits are 100% funded by us, and start on your first day.
Travel the World - Even though we are currently working remotely, usually our employees make frequent international business-related trips while working on exciting projects.
Continuous Learning - We're passionate about learning and strive to constantly improve and innovate. We learn from others, our challenges & our successes.
Connection - In this virtual world, we stay connected through events like game nights, movie nights, arts & crafts sessions (like Origami), meditation sessions, and much more.
Autonomy & Flexibility - You get to define how you want to make an impact. We truly believe that great things happen when people are given the trust and freedom to create their own path.
Beautiful Office - Whenever we return back to the office, you’ll get to check out our awesome workspace, complete with pool and ping pong tables, a snack-filled kitchen, and tons of cozy work spaces.

About the Company

Paytm Labs

Digital payments, loans, investments, and insurance

Paytm Labs offers an integrated digital payments and financial services platform in India for individuals and businesses, covering UPI payments, mobile recharges, bill payments, ticket bookings, loans, investments, insurance, metro cards, and more. Users initiate payments or financial actions in the app, which are processed through UPI and payment gateways, with revenue from transaction fees and commissions on financial services. It differentiates itself through a large ecosystem of merchants and users, a wide range of services in one app, and a focus on customer support and trust. Its goal is to make a broad set of financial services easily accessible to mass-market users while growing revenue via payment processing and financial services partnerships at scale.

Company size: 10,001+
Company stage: IPO
Headquarters: Noida, India
Founded: 2014

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