Event Coordinator

Job Posting End Date:

November 17, 2026

Department:

CONVENTION AND VISITORS BUREAU

Compensation Grade:

Compensation Range & Starting Salary:

Pay Range G24- $26.24 - $40.89 USD Hourly
Starting Salary – Minimum of the Pay Range
Hours vary depending on Event Schedule

Job Exempt (If No, Position is eligible for overtime):

No

About Us:

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.

Job Duties and Preferred Qualifications:

The Virginia Beach Convention Center exists to facilitate successful experiences by offering a full range of high-quality services and amenities for conventions, professional trade shows, consumer shows and community events. The right candidate for this position will be a self-motivated individual who enjoys a challenging work environment and wants to make a difference in our organization. You will be an integral part of a team committed to providing exceptional customer service to our clients. Job duties include the following:

• A varied schedule dictated by the schedule of events, to include working nights, weekends and holidays.
• Plan, direct, and supervise large events (5000+) held in a public assembly facility ensuring compliance with occupancy agreements, conformance with safety and welfare regulations, contractual requirements, and delivery of exceptional quality customer service.
• Assist in the logistical and on-site coordination of set-up, move in/out, and supervision of events and event staff.
• Liaison with contracted caterer and outside service contractors to assure client's needs have been met and safety standards and building policies are being upheld.
• Organize and prioritize work needs with special attention to detail and be able to work independently exercising judgment and initiative.
• Supervise internal event staff and external contractors to ensure they are performing their job duties as assigned and to problem-solve any issues that arise.
• Inspect facility set-up for compliance with safety regulations.
• Complete a post shift event report containing pertinent event details and defining any issues that arise, including incidents which may be in violation of policies or result in claims for damages and make recommendations of how to preclude their re-occurrence.
• Report exemplary service performed by staff as well as any staff-related issues that may have occurred.
• Performs other tasks related to the operation of the convention center as needed/assigned.
• Responsible for ensuring compliance to life safety policies and procedures through staffing and onsite management of events.
• Ability to work late nights/early mornings/weekends/holidays, based on event schedule.
• Successful candidate must complete training and obtain certification in Defensive Driving, First Aid/CPR/AED and Trained Crowd Management within first year of employment. Certifications must be maintained for duration of employment in this classification.
• Positions in this class have been designated as Alpha I positions requiring employees to work during inclement weather, regardless of the City's operational status.

The ideal candidate will have:

* Experience with event supervision in a public venue

* Experience managing front-line staff

Additional desired skills:

* Experience interpreting CAD/Floor Plan drawings

* Experience managing life safety and security plans

* Experience with computerized event management software

* Experience supervising large events of 5,000+

Additional requirements:
• DMV Transcript: Yes
• CDL: No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No
• At Will: No

Minimum Requirements:

Minimum Qualifications: High school or GED plus six years’ experience in fields such as event supervisor, hotel event coordinator, association meeting planner, business or public administration, public relations, hotel/restaurant management, or supervision in a public assembly facility utilizing the knowledge, skills, and abilities listed above; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Must have a current and valid driver’s license. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs.

Skills:

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business. 

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile.  Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

https://workingcondition-summary-prod.s3.amazonaws.com/P10857.pdf

Official Job Descriptions:

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.