Executive Administrative Assistant

Description

Summary Independently manages the affairs of the Judge-Executive’s Office and serves as Fiscal Court Clerk.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Communicates and interacts with Directors, Elected Officials, and other agency personnel to assist with administration objectives and fiscal court operations

Acts as custodian of records for the Judge-Executive’s Office.

Responsible for the coordination/preparation of records such as agendas, notices, minutes, and resolutions for court meetings.

Prepares/coordinates documents/logistics/information for fiscal court meetings.

Manages Judge Executive's calendar and email communications independently scheduling appointments and responding accordingly.

Monitor, screen, respond to and distribute incoming communications.

Responsible for event planning - arranges programs, events, or meetings by arranging for facilities and caterer, issuing information or invitations, and coordinating speakers.

Responsible for preparation and filing of legal notices with appropriate agencies to conform with statutes.

Composes and prepares confidential correspondence, reports, and other complex documents.

Prepares, drafts, proofreads, and executes correspondence using excellent communication skills.

Prepares proclamations and ordinances

Attends senior staff meetings, and implements resulting activity as needed.

Researches records as requested.

Reviews operating practices and implements improvements where necessary.

Coordinates the usage of audio-visual equipment in courtroom.

Responsible for creating content and posting information on county digital signs.

Backup to answering phones and reception.

Qualifications

• Excellent written, verbal and communication skills
• Must have excellent organizational and time management skills
• Proficient knowledge of standard office administrative practice and procedures
• Attention to detail and accuracy
• Must have good Judgment and decision-making ability
• Maintain confidentiality
• Ability to take Initiative
• Must maintain a professional demeanor
• Strong work ethic
• Must be able to multi-task

Supervisory Responsibilities

This job has no supervisory responsibilities.

Requirements

Education and/or Experience

Bachelor's degree from four-year college or university; three to four years related experience; or equivalent combination of education and experience.

Computer Skills

To perform this job successfully, an individual must have advanced computer skills. Proficient in all Microsoft applications and social media platforms.

Certificates, Licenses, Registrations

Valid driver’s license

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to sit for long periods of time.

Work Environment

Characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.