Security Coordinator

Job Description

• Provide day-to-day administrative assistance to the Director of Security and Security Management team.
• Prepare, format, update, and maintain departmental documents, reports, memos, and correspondence.
• Manage incoming and outgoing departmental emails and communications.
• Organize meetings, prepare agendas, record meeting minutes, and follow up on assigned action items.
• Maintain an organized filing system for both electronic and physical documents.
• Handle confidential information and departmental records with discretion.
• Assist in preparing daily, weekly, and monthly security reports.
• Maintain records of security incidents, investigations, lost and found cases, and other departmental activities.
• Ensure accurate documentation and proper filing of incident reports and relevant supporting documents.
• Monitor departmental records and ensure documentation is updated and readily accessible to authorized personnel.
• Assist in preparing presentations, statistical reports, and departmental summaries.
• Assist with preparing and updating security team duty rosters and attendance records.
• Coordinate staff meetings, training sessions, and departmental briefings.
• Maintain records of employee training, certifications, and departmental attendance.
• Assist with onboarding documentation and administrative arrangements for new Security Department employees.
• Coordinate communication between security personnel and other hotel departments.
• Support the Security Department in maintaining administrative records related to hotel policies, procedures, and safety standards.
• Assist in organizing documentation for internal audits and compliance inspections.
• Ensure that sensitive security information, incident reports, and employee records remain confidential.
• Perform all duties in accordance with Fairmont and Accor standards, hotel policies, and departmental procedures.
• Oversee lost and found process 

Qualifications

• Bachelor's degree or relevant administrative experience preferred.
• Previous experience in an administrative assistant, coordinator, or office support position is an advantage.
• Previous hotel or hospitality experience is preferred.
• Knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time-management skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information professionally.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.

Additional Information