In PersonOn-site, Monday through Friday; work location may vary across New York State.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A high school diploma or equivalent.
At least two years of experience working in a professional office setting.
Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and with virtual meeting applications including WebEx and Zoom.
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs.
Ability to enter data into and extract data from electronic databases.
Ability to work independently and with a team, handle multiple shifting priorities, and prioritize multiple assignments.
Organizational skills, including the ability to organize information into reports.
Strong written and verbal communication skills.
Attention to detail and accuracy; professional demeanor and customer service orientation; critical thinking and problem-solving; sound judgment; and ability to maintain confidentiality.
Commitment to diversity, equity, inclusion, and student success.
Responsibilities
Work closely with on-site staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and company standards.
Manage staff calendars on a day-to-day basis.
Provide administrative support to format and prepare reports and presentation materials.
Establish and maintain electronic and hard-copy files, logs, and tracking systems.
Arrange travel and prepare related paperwork.
Schedule in-person and virtual meetings and conference calls.
Compile, prioritize, and distribute mail.
Maintain inventory and order supplies as needed.
Answer and route phone calls to appropriate parties.
Perform other assignments and projects as assigned.
Desired Qualifications
Previous experience working for a New York State agency.
VECRA is seeking Full-Time Executive Secretary
VECRA, Inc. (“VECRA”) has requirements for Executive Secretary throughout the State of New York. The VECRA VIP will work in a specific New York state locale to carry out the day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients.
COMPANY DESCRIPTION VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate
JOB SUMMARY The executive secretary position will provide office and administrative support. The position is Full-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for full-time work is specified on each individual job.
ROLES and RESPONSIBILITIES
Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
Managing staff calendars on a day-to-day basis,
Providing administrative support to format and prepare reports and presentation materials,
Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
Arranging travel arrangements and preparing related paperwork,
Scheduling in-person and virtual meetings and conference calls,
Compiling, prioritizing and distributing mail,
Maintaining inventory of and ordering supplies as needed,
Answering and routing phone calls to appropriate parties,
Other assignments and projects as assigned
QUALIFICATIONS and REQUIRED SKILLS:
A high school diploma (or equivalent),
Two-years minimum experience working in a professional office setting,
Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
The ability to enter data into, and extract data from, electronic databases,
The ability to work independently and on a team with different personalities,
The ability to handle multiple, shifting priorities,
Good organizational skills, including an ability to organize information into reports
Ability to prioritize multiple assignments
Strong written and verbal communication skills
Preferred qualifications:
Previous experience working for the New York State agency
Professional Skills:
Exceptional attention to detail and accuracy.
Professional demeanor and customer service orientation.
Ability to work independently and collaboratively.
Strong critical thinking and problem-solving skills.
Ability to exercise sound judgment and maintain confidentiality.
Commitment to diversity, equity, inclusion, and student success.
EDUCATION
High school diploma (or equivalent),
Two-year minimum experience working in a professional office setting,
OTHER
Shift: Day; Hours may vary depending on the specific job location
Work Hours: Full-time positions available until filled.
Schedule: Monday – Friday
Location: Onsite. All positions are Onsite.
Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties.
Remote Work Availability: No remote work is available currently.
Req Type: Full-Time
BENEFITS We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Email resumes to [email protected] with Subject Line: Executive Secretary