Senior Grant Accountant

Expected Semimonthly Salary:

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

Essential Duties And Responsibilities

Within a team structure, the Senior Grant Accountant will perform the following responsibilities:

Financial Analysis, Reporting, and Compliance (45%)

• Perform variance analysis and financial forecasts for assigned contracts; analyze and challenge financial data to ensure accuracy, resolve issues, and ensure proper recording and presentation of financial results. Present findings to GM Supervisor, GM Director, Program Staff, and other management as requested.
• Prepare and review monthly, quarterly, and annual funder reports, including invoices, financial statements, and required supporting documentation.
• Ensure compliance with applicable legislation and federal and state regulations; maintain accurate and complete records and ensure timely, accurate reporting to federal and state authorities.

Grant Accounting and General Ledger Oversight (30%)

• Set up new grants and contracts in Workday, including setting up billing schedules and related system requirements.
• Develop, maintain, and enhance Adaptive reports required to manage assigned grants; collaborate with GM Supervisor and FP&A on grant-related reporting and analysis.
• Review, approve, and prepare journal vouchers (JVs), accounts receivable billings (CINVs), accounts receivable adjustments (ACPs), and other adjusting entries for assigned grants. Exercise sound judgment to ensure accuracy of general ledger transactions, monitor through grant closeout, and provide guidance and corrections as needed.
• Review and recommend distribution codes and cost allocation methodologies; propose updates and assist with maintenance of the Cost Allocation Plan.

Budget Development and Grant Lifecycle Management (15%)

• Prepare budgets for annual refunding applications for assigned grants; collaborate with GM Supervisor and Program Management and update Adaptive funder-approved budgets to ensure alignment with the Agency annual budget.
• Perform grant closeout activities for assigned grants, including reconciliations, financial status reports, final invoices, year-end liquidations, budget closeouts, and final financial reporting.
• Develop and maintain a working knowledge of funding and grants outside assigned portfolio to support overall grant management effectiveness.
• Respond to funder inquiries and requests for assigned grants; collaborate with GM Supervisor and Grant Management staff to support Program Management needs.

Training, Collaboration, and Process Improvement (5%)

• Support GM Supervisor in providing guidance, mentoring, and cross-departmental training to Grants Management team members; assist with leading cross-functional teams and initiatives.
• Assist with designing, implementing, and documenting procedures to improve departmental efficiency; ensure processes comply with company policies, professional standards, and GAAP reporting requirements.
• Attend, participate, and/or facilitate department, program, staff and other meetings as necessary.

Audits, Research, and Special Projects (5%)

• Prepare audit schedules and supporting documentation for the annual financial audit.
• Lead efforts for audits conducted by funders and grantors for assigned programs.
• Perform ad hoc assignments and research projects as needed.

Non-Essential Duties And Responsibilities

These duties include tasks that are required and comprise less than 5% of daily functions for this job:

• Stay current and knowledgeable on accounting standards, agency contract funding terms and conditions and guidelines or regulations that relate to responsibilities. Responsible for compliance with applicable OMB circulars and funding requirements.
• Serve as back up for other Grants Management team members as needed.
• Perform other related duties as assigned.

Job Specifications

Minimum Required

• Education: Bachelor's degree in accounting, finance, or equivalent required. 

• Experience:
  • 6+ years’ work experience in Accounting or Finance specifically with preparation of financial statements
  • Comprehensive knowledge of Generally Accepted Accounting Principles.

• Professional/Technical Certifications: n/a
• Technical Requirements:
  • Demonstrated computer skills, including intermediate knowledge of Excel and Word desired.
  • Extensive experience with computerized accounting system.

• Bilingual Required: n/a
• Behavioral:
  • Demonstrates effective communication skills and consistently maintains a high-level of detail-orientation and accuracy.
  • Cooperative work, effective Organization skills and Customer Service; collaborative teamwork, accurate work product, strong problem-solving skills, and effective critical thinking.
  • Demonstrate regular, reliable, and predictable attendance to carry out the essential functions.
  • Ability to prioritize work effectively, multi-task, adjust to meet multiple demands; follow up with tasks through completion; ensure deadlines are met.
  • Show ability to have flexibility, maturity of judgment, and ability to work collegially.
  • Ability to exercise discretion, confidentiality, apply good judgment in making decisions, work independently and take initiatives.
  • Adherence to confidentiality, including HIPAA and PHI, in accordance with Agency policy and legal requirements.
  • Adherence to technological security in accordance with Agency policy and legal requirements.
• Travel: Some travel/business related driving required for all staff, large divisional events, and specified meetings. Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.
• Work Schedule: This position is hybrid. Full time, typically M-F, regular business hours

• Work Environment: Standard office environment with moderate level of background noise. Combination of office and warehouse environments with moderate noise levels.

• Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
  • Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
  • Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
  • MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
  • Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
  • CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)
  • Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
  • Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5.)

Preferred

All minimum requirements above met, plus:

• Experience:
  • Strong preference for knowledge of government funding grant reporting requirements, budgeting, OMB Circulars, and nonprofit experience.
  • Previous audit experience a plus.
• Technical Requirements:
  • Working knowledge of Workday ERP Financial Management a plus.
  • Working knowledge of Adaptive Planning (Budgeting Software) a plus.

At CCRC, passion and meaningful work is rewarded! We offer employees:

• Competitive compensation package
• Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
• Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation-You can apply for Public Service Loan Forgiveness!
   

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. 

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (818) 717-1000 ext. 6599 or email them at [email protected].