Administrative Coordinator

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Closing Date:

11/23/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

HBB | Administration

Department's Website:

Summary of Job Duties:

The Administrative Coordinator at the UAMS Health Benton/Bryant location reports to the Director of operations, Incumbent provides administrative support including the generation of business reports to aid in the efficient use of personnel and financial resources on the nursing units. Collaborates with HR on job postings, recruitment, and departmental scanning. Collaborates with Payroll to resolve payment and clocking issues. Provides general administrative support.

Qualifications:

Minimum Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support

OR

• Associates Degree PLUS four (4) years of experience in general administrative office support

OR

• High School Diploma/GED PLUS six (6) years of experience in general administrative office support 

Preferred Qualifications:

• Bachelor’s degree in business administration, healthcare management, or related field.

• Four (4) or more years of work experience in project management in a healthcare environment.

Qualifications Equivalencies:

Additional Information:

Responsibilities:

HR Functions

• Collaborates with Director of operations to identify positions to post.
• Collaborates with HR to post positions.
• Reviews postings to identify potential applicants, routes applicants to hiring director, and collaborates with the director to schedule interviews.
• Initiate job offers
• Scan new hire paperwork
• Maintains and updates New Hire report.
• Attends weekly meetings with the director regarding new hires.
• Monitors attendance deficiencies; prints bi-weekly attendance reports and delivers to the director, ensures signed documents/notes are scanned and documented, sends notifications through certified mail when required.
• Maintains and is responsible for all electronic patient-care employee records for areas of service.
• Maintains and manages electronic employee files for the department, including, but not limited to, employee relations, HIPAA, FMLA, ADA, compliance, training, and other confidential personnel files. Attends meetings to stay aware of procedural changes. Assists with audits and the employee cycle processes through scanning of employee documentation.
• Maintains employee credentials; notifies employees monthly of upcoming renewal notices of BLS and ACLS.

Administrative Duties

• Provides clerical and administrative support to the director as requested.  Examples include scheduling meetings, maintaining calendars, taking minutes, etc.
• Maintains employee records; maintains unit/area email distribution lists, ensures document completion for training, competencies, and other TJC required documents.
• Routes mail and deliver supplies.
• Prints and emails the data reports from leased printers.
• Participates in the annual inventory process for each assigned unit.  Searches for missing equipment and works with CSMs and Directors to ensure a thorough search is conducted. 
• Makes copies/packets, staff meeting agendas requesting assistance from Nursing Receptionist for larger jobs.
• Produces flyers for informational and recognition purposes.  An example is an employee of the month recognition. 
• Participates in nursing-wide events and initiatives. Examples of events include Nursing and Hospital Week, employee recognition, retirements, and Skills Fairs.
• Responsible for maintaining EPIC Downtime Boxes.
• Assists with set-up or meetings, including reserving conference rooms, sending invitations, producing rosters, providing AV/Polycom support, producing agendas, and taking minutes.
• Collects emergency checklists and temperature logs throughout units.  Scan into department file.
• Attends Scanning department meetings along with other departmental trainings.
• Updates unit Safety Huddle boards: prints graphs, posts to unit huddle board, scans previous months’ tracking records.

Business Operations

• Provides business operations support to the director as instructed.  Produce reports as directed.
• Performs environmental rounds on units to assess maintenance, equipment, and supply needs.  Places work order for unit repairs.  Provides follow-up to ensure problems are resolved.

May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Walking

Frequent Physical Activity:

Standing, Walking

Occasional Physical Activity:

Crouching, Pulling, Pushing

Benefits Eligible:

Yes