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Artelia

Global engineering and project management firm

Administrative Management Assistant

Administrative SupportPosted on Nov 12
Full-timeGrenoble, France€25k - €35k /yrIn-person

About the Job

Requirements

  • A Bac+2 qualification in Administrative Assistance or equivalent is presented as the ideal profile.
  • A minimum of two years of experience in the industrial sector is a plus.
  • Be rigorous and methodical, with good analytical and synthesis abilities and capacity to work in and integrate into a team.
  • Master document numbering, documentation tracking procedures, and distribution registers.
  • Master office productivity tools.

Responsibilities

  • Integrate monthly timesheets and prepare payroll, including tracking absences, travel, schedules, personnel arrivals and departures, and monthly expense reports.
  • Draft supplier orders, follow up with suppliers, and process invoices and supplier disputes.
  • Record customer orders, acknowledge receipt, prepare, enter and send invoices, and follow up on overdue payments.
  • Track vehicles; provide in-person and telephone reception; draft meeting reports; and handle IT tracking.
  • Assist the QSSE manager with overall QSSE management, including tracking professional and safety training and handling non-conformities and customer complaints.
  • Track and manage the IT equipment inventory, personal protective equipment stock, and office supplies.

Desired Qualifications

  • Experience in the industrial sector, with a minimum of two years noted as a plus.

About the Company

Artelia

Global engineering and project management firm

Overview: - What it does: A European engineering and project management group formed by COTEBA and SOGREAH, offering multi-disciplinary services in building construction, infrastructure, and environment. - How it works: Combines 1300 engineers and skilled staff with 45+ years of practice, operated as an independent, employee- and management-owned group, delivering client-focused engineering, consulting, and project management across more than 30 locations worldwide through the Artelia network. - How it differs from competitors: 100% employee- and management-owned independence, broad international reach, and a culture centered on ethical behavior, health, safety, and environmental consciousness, with an integrated, cross-disciplinary approach. - Goal: Provide global, multi-disciplinary engineering and project management solutions that help clients successfully plan, design, build, and operate projects in construction, infrastructure, and environment.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Saint-Ouen, France
Founded
2010

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