Canon Business Process Services

Managed workplace and document services

Mailroom Coordinator 2

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeNew York, NY, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
Two to four years of experience working in a mailroom or professional office environment is required.
Basic knowledge of metering, weighing, logging, and other shipping procedures is required.
Ability to use a personal computer for basic tasks is required.
Ability to perform more complex functions of the equipment and systems used is required.
Ability to work overtime and meet deadlines is required.
Physical activity including bending, reaching, lifting, and prolonged periods of sitting or standing is required; the employee may lift or move up to 50 pounds.

Responsibilities

Receive, sort, and deliver incoming mail and packages according to assigned floors and established time frames.
Wrap, seal, weigh, affix postage to, and dispatch outgoing mail and packages in accordance with postal regulations.
Prepare special outgoing inter-office pouches for client affiliates as scheduled, if applicable.
Package and process outgoing overnight items, including Federal Express and UPS shipments, to meet client and vendor deadlines, and deliver incoming overnight packages within established time frames.
Log incoming and outgoing items as required and review them for accuracy and completeness.
Organize and distribute supplies to client employees as specified in job requests, verify and log orders upon delivery, monitor copy supplies, stock paper and toner, and keep the supply area neat, including convenience copiers.
Handle items for distribution to some or all client employees, affiliates, dealers, and others.
Estimate runtime for small- to medium-sized photocopy jobs, check copies for quality and accuracy, produce bound copies when requested, and deliver and pick up copy jobs.
Provide minor photocopier maintenance, such as resolving paper jams, placing service calls, and performing routine cleaning.
Operate facsimile machines to send and receive faxes, maintain accurate logs, enter fax data into the computer for client chargeback where appropriate, generate activity and confirmation reports, and call receivers to confirm receipt as necessary.
Prepare monthly production and volume reports to measure productivity and prepare billing charges.
At the Site Manager's direction, set up and maintain client kitchen areas and conference rooms, order food, and make coffee.
At the Site Manager's direction, provide reception work, including answering telephones, taking messages, and greeting visitors.
At the Site Manager's direction, move boxes, supplies, or furniture and replace light bulbs.
Perform document scanning when requested.
Prepare outgoing items for shipping when requested.
Learn new features and functions of copying machines, faxes, scanning, and shipping equipment as office automation technology changes.

Overview

Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsible for the handling, routing, pick-up and delivery activities of mail operation and the assignment & participation of tasks involving all other assigned activities

Responsibilities

MAIL/PACKAGES/POUCHES

Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Deliver incoming overnight packages within established time frames
Log outgoing and incoming items as required and review for accuracy/completeness

SUPPLIES/COPYING/FAXING

Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

May possibly perform any of the following functions at the direction of the Site Manager:

Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
Provide reception work such as answering telephones, taking messages and greeting visitors
Move boxes, supplies or furniture; replace light bulbs
May be requested to perform document scanning
Prepare outgoing items for shipping
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site

Qualifications

High school Diploma or equivalent
2-4 years’ experience working in a mailroom or professional office environment
Basic knowledge of metering, weighing, logging and other shipping procedures
Ability to use personal computer for basic tasks
Ability to perform more complex functions of the various equipment and systems used
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadline

PHYSICAL DEMANDS

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing
May lift and/or move up to 50 lbs.

What We Offer:

Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

About the Company

Canon Business Process Services

Managed workplace and document services

Canon Business Process Services is a managed-services provider that helps organizations operate document, workplace, and business-support functions. Its services include mail and print operations, records and information management, office services, logistics, and managed workforce programs. The company designs and runs outsourced processes for clients seeking more consistent, measurable operations. CBPS operates in business-process outsourcing and managed services, embedding teams and workflows inside client environments to run essential back-office and workplace processes with documented standards, reporting, staffing, and improvement practices. Client programs are tailored to the workplace, compliance needs, and required service levels.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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