Certified Payroll & Compliance Specialist

Who We Are

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. 

The Opportunity

The primary focus of this role is ensuring compliance with Certified Payroll and Prevailing Wage requirements, while also supporting broader payroll compliance. The ideal candidate will have a strong understanding of the regulatory requirements and underlying compliance principles associated with certified payroll, not just experience preparing and submitting reports. This role requires someone who can interpret requirements, identify potential compliance risks, and ensure payroll practices and documentation consistently meet applicable federal, state, and local regulations. 

Key Responsibilities

• Strong hands-on experience with Certified Payroll and Prevailing Wage requirements 

• Understanding of federal, state, and local payroll compliance requirements, particularly in a multi-state environment 

• Knowledge of the Davis-Bacon Act, state and local prevailing wage requirements, wage determinations, employee classifications, base wage rates, fringe benefit requirements, and overtime calculations 

• Ability to review new projects/jobs and identify applicable prevailing wage and certified payroll requirements 

• Partner with Operations and project teams to understand job requirements and determine the information and documentation needed for compliance 

• Prepare, review, and submit weekly certified payroll reports, including WH-347 and other state, local, customer, or project-specific reports 

• Experience managing certified payroll requirements across multiple states and jurisdictions 

• Hands-on experience with Elation Systems, EMARS, LCPtracker, and/or similar certified payroll compliance platforms 

• Research and resolve wage/classification discrepancies, rejected reports, missing documentation, and other compliance issues 

• Ability to manage a high volume of certified payroll reports, projects, and deadlines 

• General payroll experience and an understanding of how payroll processing impacts certified payroll compliance 

• Strong Excel, analytical, organizational, and communication skills 

• Sage 300 CRE & Dayforce experience preferred 

• Familiarity with AIA contracts/billing and construction project documentation preferred 

What You Bring to the Table

• 2–5 years of payroll experience with direct Certified Payroll/Prevailing Wage experience, preferably in a construction, service-based or multi-state environment. 
• Proficiency in Excel including formulas, pivot tables, and organized data management. 
• Familiarity with payroll systems; SAGE experience is a plus. 
• Strong attention to detail with the ability to manage weekly deadlines consistently. 
• Clear and professional communication skills with the ability to support employees and internal teams. 
• A proactive, accountable mindset with the desire to improve processes and maintain high accuracy. 

What Will Make You Stand Out? 

• You have a bachelor’s degree in Business, HR, Accounting, Finance, or a related field. 
• You have experience working in a private equity-backed environment or within a scaling, growth-oriented business.

Salary commensurate with experience with opportunity for a results-driven bonus based on personal output and effectiveness in role. Expected salary ranges between $75,000 - $85,000 per year.

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Beyond the Paycheck

At Encore, we’re all about creating a culture where success is celebrated. We recognize that our work makes people’s lives safer, and we reward those who contribute to our growth. Here’s what you can expect: 

• Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.  

• Purpose-Driven Work Environment: We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.  

• Flexible Dress Code: Upon joining, you’ll receive branded Encore swag, and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.  

• People-Focused Culture: We know our greatest strength is our people. That’s why we’ve built a culture that encourages experimentation, learning, and improving together. You’ll have the space to share your ideas and help shape a company that is constantly growing.  

• Tools for Success: Access to leading-edge web-based productivity tools.  

• Health and Wellness: Comprehensive medical, dental, and vision coverage to keep you and your family healthy.  

• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.  

• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. 

EEO Statement

At Encore Fire Protection, we protect people and property, and that starts with how we treat each other. We are an Equal Opportunity Employer and welcome applicants of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, disability, veteran status, status as a protected veteran, genetic information, or any other characteristic protected by applicable federal, state, or local law. If you need a reasonable accommodation at any point during the application or interview process, please let us know at [email protected].