Clerk 1 - Board of Taxation

Overview

The Middlesex County Board of Taxation is seeking qualified candidates for the position of Clerk 1. Under general supervision, the successful candidate will perform routine, non-routine, and moderately complex clerical duties in support of the operations of the Board of Taxation. Responsibilities include processing and maintaining official records, performing data entry and document management, assisting members of the public, and carrying out other administrative functions in accordance with established procedures, policies, and applicable regulations. The Clerk 1 will be expected to develop a thorough understanding of the functions and operations of the Board of Taxation and, with experience and training, assume responsibility for increasingly complex clerical and administrative assignments. The position may also provide guidance and assistance to lower-level clerical staff as needed.

Responsibilities

Under established procedures and the direction of supervisory personnel, the Clerk 1 performs a variety of clerical and administrative duties, including, but not limited to:

• Process, review, organize, and maintain deeds, tax appeals, and other documents and records submitted to or maintained by the Board of Taxation.
• Perform data entry and maintain accurate electronic and manual records in accordance with established procedures.
• Assist with the processing, indexing, filing, scanning, and retrieval of official documents and records.
• Receive, review, and route correspondence, applications, forms, and other materials as appropriate.
• Respond to inquiries from taxpayers, property owners, municipal officials, attorneys, representatives, and members of the general public by telephone, email, and in person, providing information within the scope of assigned responsibilities.
• Assist with the day-to-day administrative operations of the Board of Taxation office.
• Utilize various electronic databases, software applications, document management systems, and other information systems after appropriate training.
• Prepare, organize, and maintain reports, correspondence, forms, and other documents as required.
• Perform routine filing, copying, scanning, mail processing, and other general clerical functions.
• Operate standard office equipment and perform routine maintenance as necessary.
• Maintain confidentiality and exercise appropriate discretion when handling official records and sensitive information.
• Follow established office procedures, departmental regulations, and applicable policies and requirements.
• Develop proficiency in the more complex functions and responsibilities of the Board of Taxation through training and practical experience.
• Provide guidance and assistance to lower-level clerical staff regarding established procedures and work assignments, as directed.
• Perform other related duties and responsibilities as assigned.

Qualifications

• Strong computer and organizational skills.
• Proficiency in Microsoft Word and Microsoft Excel.
• Ability to learn and effectively utilize department-specific software and information systems.
• Ability to read, write, speak, understand, and communicate effectively in English.
• Ability to interact professionally and courteously with coworkers, supervisors, public officials, attorneys, taxpayers, and members of the public.
• Strong attention to detail and ability to perform assigned duties accurately and within established timeframes.
• Previous clerical, administrative, governmental, or public-sector experience preferred.
• Notary Public commission preferred, or willingness to obtain a commission within a reasonable period of time.
• Bilingual proficiency desirable.

Requirements:

• Two (2) years of experience in taxation or related field work.
• Must satisfy employer paid physical, drug screen and criminal background check.
• NJ residency required by State Statute. R.S.52:14-7.  

Working Environment: The position requires regular interaction with coworkers, supervisory personnel, municipal representatives, taxpayers, attorneys, and members of the general public. The successful candidate must demonstrate professionalism, courtesy, discretion, and the ability to maintain accurate records while managing multiple assignments and priorities.

The anticipated starting base pay for this position is:

• $46,000 – $68,000 per year, depending on experience and qualifications.

Build your future while helping shape the future of your community. At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

Learn more about our benefits: Benefits   

Join Middlesex County 

Are you looking for a career that fits your interests and allows you to help your community? Middlesex County has opportunities for people with talent and drive!

Our 2,000+ employees work together to provide the services and support that make Middlesex County one of the healthiest, safest, and sustainable places to live work and play. We’re preparing for the future today with our Destination 2040 plan to help local businesses and residents grow and adapt to a continuously changing world.

You can build your own future while helping to build the future of your community. With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Middlesex County is the most diverse county in New Jersey, and our employees reflect the dynamic energy of the County. We have locations throughout the County, from our downtown New Brunswick offices to our healthcare facilities to our parks system. No matter your interests and skills, there’s a place for you in Middlesex County. Build your career and your community – apply for a position with Middlesex County today.

For more information, visit middlesexcountynj.gov and find us on Facebook and Instagram.   

Middlesex County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected characteristic under applicable law.