E

Ecolab

Provides water, hygiene, infection prevention solutions

Order Management Technician

Procurement & SourcingConfirmed live in the last 24 hours
Full-timeBarcelona, SpainNo salary listedIn-person

About the Job

Requirements

  • Higher-level education in Administration or equivalent.
  • Knowledge of SAP or EBS.
  • At least 3 years of professional experience in order processing and management, customer service, sales support, and/or vendor management.
  • Intermediate-high English proficiency to work and communicate with international teams.
  • Intermediate-high proficiency in Microsoft Office.
  • Ability to organize, plan, and prioritize simultaneous orders, vendors, invoices, and stakeholders.
  • Attention to detail and rigor in tracking processes and documentation.
  • Communication skills and a customer-service orientation toward internal and external customers.
  • Autonomy, initiative, and ability to resolve issues.
  • Ability to collaborate effectively with local and international teams.

Responsibilities

  • Manage customer orders for standard and non-standard equipment, materials, and services from start to finish.
  • Review and validate information required to process orders, including customer and equipment or material data, prices, dates, contractual terms, and supporting documentation.
  • Enter, update, and track orders in SAP, ensuring compliance with internal processes and required approvals.
  • Create and track purchase requests for equipment, materials, and external services, coordinating the creation or modification of purchase orders.
  • Follow up with vendors and subcontractors, monitoring confirmations, availability, delivery timelines, and service execution.
  • Coordinate and communicate potential changes, deviations, and issues with the teams involved, customers, and vendors.
  • Manage receipt of goods and services in SAP, reviewing delivery notes, service reports, and supporting documentation.
  • Review vendor and subcontractor invoices in OnBase against purchase orders, recorded receipts, and available documentation.
  • Coordinate resolution of discrepancies involving prices, quantities, receipts, terms, or pending information.
  • Coordinate customer invoicing once delivery, service, or contractual conditions are met, handling recalculations, credit notes, cancellations, or issues as applicable.
  • Track costs associated with equipment projects.
  • Maintain current documentation and ensure traceability of orders, invoices, vendors, and projects.
  • Collaborate with relevant teams to create, update, or reactivate vendor records.
  • Participate in continuous-improvement initiatives by identifying recurring issues and opportunities to optimize administrative and operational processes.

Desired Qualifications

  • Experience with OnBase or similar document-management tools.
  • Experience with purchase orders, vendors, receipt of goods or services, and invoice management.
  • Experience working in international environments.
  • Knowledge of additional languages.

About the Company

Ecolab

Provides water, hygiene, infection prevention solutions

Ecolab provides water, hygiene and infection prevention solutions and services to about three million commercial locations in more than 170 countries. It combines cleaning, sanitizing, disinfection, and water-treatment products with on-site service and data-driven insights to help customers improve safety, cleanliness, and efficiency. Its global scale and breadth across food, healthcare, hospitality and industrial markets, plus a large field service network, differentiate it as an integrated partner rather than a one-off supplier. Its goal is to help customers run safer, cleaner operations while using water and energy more efficiently and reducing environmental impact.

Company size
10,001+
Company stage
IPO
Headquarters
St Paul, MN
Founded
1923

Recently Posted Jobs

Explore more opportunities at Ecolab

See more jobs