Office Manager/HR Coordinator @ Analytic Partners

Analytic Partners Recognized as a Leader by The Forrester Wave, Marketing Measurement & Optimization, Q3 2023 Report “Analytic Partners dominates with data-driven marketing insights.”

We are the Commercial Intelligence industry leader and the first to do it! We help brands use data to drive business growth, and we do this using a combination of technology and expert guidance that helps companies make the best possible decisions. Our Commercial Decision Platform GPS-Enterprise is the machine that turns data into actionable insights and our ROI Genome is our proprietary intelligence layer comprised of 20+ years of Analysis, Insights, and Learning. We measure the impact of Product, Sales, Operations, Customer Data and outside factors such as competitors, economic changes, seasonality, consumer mobility, and more to deliver impact. Our customers drive business growth by leveraging our technology and expert analyst!

We’re growing fast, with global operations across our full-service offices in New York City, Miami, Broomfield, Charlottesville, Dallas, Dublin, London, Paris, Hamburg, Munich, Sydney, Melbourne, Singapore, and Shanghai.

The Office Manager/HR Coordinator is a part of dynamic Human Resources Team that supports the business across multiple disciples, including supporting our offices in 8 countries around the world. The team is passionate, truly cares about the impact and contribution that feeds into success at the individual, team, and overall company level.

You will sit in our Global Head Office in Miami and manage the day-to-day operations of the office and support leaders with administrative projects. This position will also work with Americas leaders to ensure their administrative needs are addressed and best practices are leveraged across our footprint.

What you’ll be doing:

Support HR function by assisting with employee onboarding, managing access, and maintaining personnel records.
Coordinate recruitment efforts, including scheduling interviews and facilitating communication between candidates and hiring managers.
Assist in organizing employee training sessions, workshops, and other development programs.
Audit employees leave requests and utilize HRIS to maintain accurate records of attendance and time off.
Handle employee inquiries and concerns regarding HR policies, benefits, and procedures.
Collaborate with HR to ensure compliance with employment laws and regulations.
Provide general administrative support to Americas leaders for resourcing requests and ad hoc projects.
Support events, meetings, and conferences by coordinating facilities and amenities.
Arrange for the delivery of supplies, including food services, office supplies, and IT equipment.
Perform additional administrative tasks such as reception, guest support, mail services, and office equipment maintenance.
Oversee facilities management, including maintenance, repair, and vendor coordination.
Ensure building systems are operational and compliant with company policies and regulations.
Procure parts, services, and labor for various projects, obtaining and evaluating price quotes.
Maintain relationships with landlords and manage building access passes, safety, and security protocols.

What we look for in you:

Bachelor’s degree or equivalent work experience
1-3 years of Office Management or HR Administration experience
Project management experience preferred
Flexibility to work nights/weekends as necessary
Ability to communicate orally and in writing in a clear and straightforward manner
Ability to handle multiple projects and tasks
Working knowledge of building systems and facilities maintenance and basic knowledge of minor repairs

Our differentiator is – Our People! We hire the brightest talent and develop them into leaders. We foster a culture of PEOPLE, PASSION and GROWTH.

People: We value our people, customers, and partners

Passion: We love what we do

Growth: Unlimited growth means unlimited potential

AP is a customer-focused, team-oriented organization where innovation and results are rewarded, and individuals can chart the course of their own careers.

As a woman founded and led company, this has meant supporting a meritocracy where everyone has opportunities to achieve their best and ensure we foster an environment of diversity, equity, and inclusion. In practice this means we will not only work to recruit a diverse workforce, but also maximize the full potential of all of our people. You can read more about our commitment to DEI here

Additionally, Analytic Partners participates in the E-Verify program in certain locations, as required by law.

Country specific benefits:

We provide comprehensive benefits package that includes medical, dental, vision, 401k matching, commuter benefits, gym membership reimbursement, open PTO, and company paid holidays.

#LI-Hybrid

Office Manager/HR Coordinator

Analytic Partners

What you’ll be doing:

What we look for in you:

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