In PersonOnsite five days a week at the NYC office.
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
A bachelor's degree is required.
At least 5 years of experience as an executive assistant or in a similar role supporting executives in a fast-paced environment is required.
Strong organizational and time management skills and a resourceful mindset are required.
Strong written and verbal communication skills are required.
Proficiency in Google Workspace and the ability to quickly learn new tools are required.
High attention to detail and accuracy are required.
The ability to handle sensitive and confidential information with discretion is required.
The ability to identify and improve inefficient processes proactively is required.
Comfort navigating changing priorities and ambiguity is required.
Responsibilities
Manage and optimize complex calendars for one or more busy executives.
Resolve scheduling conflicts and proactively prioritize commitments.
Serve as a liaison between executives and internal and external stakeholders, ensuring timely follow-up on requests.
Manage, prioritize, and triage incoming messages and correspondence.
Draft and edit communications on behalf of executives as needed.
Develop a strong understanding of the firm's business priorities and their relationship to day-to-day decisions.
Organize and coordinate meetings, including preparing agendas and materials and capturing and distributing meeting minutes as needed.
Support the planning and execution of events such as conferences and team offsites.
Arrange executive travel, including flights, accommodations, dining, and transportation.
Prepare and manage travel itineraries and related documentation.
Support office operations, including ordering supplies, coordinating vendors, and keeping common areas stocked and organized.
Perform ad hoc administrative tasks to support executive effectiveness.
Desired Qualifications
Experience in high-growth startups is a plus.
Experience planning and managing events is a plus.
About Norm Law
Norm Law is the premier AI-native law firm, built for global institutions.
Powered by Norm Ai, we combine elite legal talent with purpose-built AI agents to deliver faster, more precise, and more reliable legal services.
About the Role
We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role — you'll be the operational backbone that allows our Partners to work at their highest level, and your contributions will be felt across the team every day.
Responsibilities
Calendar Management:
Manage and optimize complex calendars for one or more busy executives
Resolve scheduling conflicts and proactively prioritize commitments
Communication Support:
Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
Manage, prioritize, and triage incoming messages and correspondence
Draft and edit communications on behalf of executives as needed
Develop a strong understanding of Norm Law's business priorities and how they relate to day-to-day decisions
Meeting and Event Coordination:
Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
Support planning and execution of events such as conferences and team offsites
Travel Arrangements:
Arrange travel for executives, including flights, accommodations, dining, and transportation
Prepare and manage travel itineraries and any related documentation
Administrative Support:
Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
Perform ad-hoc administrative tasks as needed to support executive effectiveness
Skills & Experience - Core
Bachelor’s degree
5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
Excellent organizational and time management skills, with a resourceful mindset
Strong written and verbal communication skills
Proficiency in Google Workspace and ability to quickly learn new tools
High attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion
Proactive in identifying and improving inefficient processes
Comfortable navigating changing priorities and ambiguity
Skills & Experience - Pluses
Experience in high growth start-ups
Experience planning and managing events
Comp and Benefits
$110,000 - $145,000 per year
The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement. You'll thrive in our fast-paced learning environment where professional growth is constant.
This role will be 5 days a week in our NYC office located at 1 World Trade.
If you’re interested in the role but aren’t sure whether you’re a good fit, we’d still like to hear from you.