Office Associate, Senior - UW Libraries Dean's Office

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us? 

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes over 15% of your gross salary.  With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:  

Office Associate, Sr. – UW Libraries Dean’s Office  

JOB PURPOSE:   

This position provides vital support for the day-to-day operations of the UW Libraries Dean’s Office including reception and customer service at the front desk, administrative support for the UW Libraries Dean, leadership team, and Libraries’ development efforts, and facilitating use of the Libraries reservable conference and meeting room spaces. Additionally, this position coordinates logistics for Libraries-sponsored events and serves as a travel arranger for the Libraries. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Welcomes library employees, patrons, and guests as the first point of contact for the Libraries Dean’s Office. Opens the office Monday–Friday (7:30 am), manages office supplies and equipment, checks in/out building keys, and anticipates and addresses organizational needs.   
• Serves as point person for reservable meeting and conference room spaces in Coe Library. Facilitates use of spaces, communicates room use policies, assists with equipment setup and accommodations, and ensures seamless transition between users. 
• Coordinates logistics for Libraries-sponsored events, including planning and staging, reception and hospitality arrangements, marketing support, and other tasks as needed.
• Provides administrative support to the Libraries Dean including calendar management and assisting with meetings and other obligations and support initiatives of the Libraries leadership team. Represents the Dean’s Office on Libraries working groups.
• Provides administrative support for Libraries development activities and serve as a point of contact for the Libraries Advisory Board. Works with the UW Foundation and assist with fundraising events such as UW Giving Day.
• Serves as a travel arranger for the UW Libraries. 

SUPPLEMENTAL FUNCTIONS:

• Makes recommendations on existing office policies, systems, methods, and procedures; create/revise related documentation. Ensures compliance with policies and procedures.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: Associate’s degree

Experience: At least 1 year professional work experience (such as in an office or customer service setting)

DESIRED QUALIFICATIONS:   

• Bachelor's degree
• Excellent customer service and interpersonal skills 
• Strong organizational and time-management skills
• Demonstrated initiative
• Ability to build and maintain positive working relationships 
• Demonstrated adaptability and/or willingness to learn
• Demonstrated attention to detail 

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter
2. Resume or C.V
3. Finalists for the position will be asked to supply contact information for four work-related references. 

WORK LOCATION: 

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. 

WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position. 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ 

Posted Salary Range: $43,716