Logistics Coordinator

Location: Singapore, Singapore

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we’re driven by a mission to build a future we can all trust.

In Singapore, Thales has been a trusted partner since 1973, originally focused on aerospace activities in the Asia-Pacific region. With 2,000 employees across three local sites, we deliver cutting-edge solutions across aerospace (including air traffic management), defence and security, and digital identity and cybersecurity sectors. Together, we’re shaping the future by enabling customers to make pivotal decisions that safeguard communities and power progress.

We are looking for Logistics Coordinator (2-Year FTE) to coordinate daily shipment arrangements, managing incoming materials, maintaining accurate inventory records, and ensuring timely and compliant processing of shipping documentation. The role works closely with internal stakeholders, freight forwarders, customers, and relevant departments to support efficient warehouse and logistics operations while adhering to company security requirements, trade compliance policies, and applicable Singapore Customs and tax regulations.

This is a 2-Year Fixed Term Employment.

Responsibilities:

• Coordinate daily shipment arrangements with production planners, freight forwarders, and other relevant stakeholders to ensure timely delivery and collection.
• Arrange and manage daily and weekly flight bookings with freight forwarders according to shipment requirements and schedules.
• Monitor shipment progress and follow up on potential delays or operational issues to ensure smooth logistics operations.
• Ensure all shipments comply with PCI-CP requirements, Thales DIS Trade Compliance Policy, and applicable Singapore Customs and tax regulations.
• Receive direct and indirect materials, consumables, and non-inventory items, ensuring that deliveries are processed accurately and promptly.
• Inspect incoming materials for packaging abnormalities or damage, raise alerts when discrepancies are identified, and coordinate with the Quality and Purchasing teams for further inspection and resolution.
• Perform goods receipt transactions in the ERP system, including standard receipts, unplanned receipts, and virtual receipts for drop shipments.
• Ensure appropriate packaging materials and methods are used to meet customer specifications, product protection, and security requirements.
• Maintain inventory accuracy in accordance with established objectives and support inventory cycle counts and discrepancy investigations.
• Validate shipping documents, commercial invoices, and permit declarations to achieve 100% documentation accuracy in accordance with established requirements.
• Identify and escalate documentation discrepancies or compliance risks to the relevant stakeholders for timely resolution.
• Prepare and submit monthly operational reports accurately and within the required timelines.
• Identify opportunities to improve shipping, receiving, documentation, and warehouse processes to enhance productivity and operational efficiency.
• Prepare and submit monthly operational reports accurately and within the required timelines.
• Identify opportunities to improve shipping, receiving, documentation, and warehouse processes to enhance productivity and operational efficiency.
• Participate in special projects and other work-related assignments as required to support departmental and business objectives.

Requirements:

• Diploma in Logistics, Supply Chain Management, Business Administration, or a related discipline.
• Minimum of 3 years of relevant experience in shipping, logistics, warehouse operations, or a similar function.
• Good working knowledge of shipping, receiving, inventory control, and warehouse processes.
• Experience or exposure to customer interactions and coordination with internal and external stakeholders.
• Familiarity with ERP systems such as Oracle, SAP, or equivalent platforms.
• Strong attention to detail, particularly in shipping documentation, invoice validation, and permit declarations.
• Good communication, coordination, and interpersonal skills.
• Ability to prioritise tasks, manage competing deadlines, and work effectively under pressure.
• Adaptability and a proactive approach to identifying process improvements.
• Able to work effectively in a fast-paced logistics and warehouse environment.
• Willingness to undertake additional duties and special projects as assigned, in line with business and operational needs.

At Thales, we’re committed to fostering a workplace where respect, trust, collaboration, and passion drive everything we do. Here, you’ll feel empowered to bring your best self, thrive in a supportive culture, and love the work you do. Join us, and be part of a team reimagining technology to create solutions that truly make a difference – for a safer, greener, and more inclusive world.