Executive Assistant/Coordinator 2
No salary listed
Mid, Senior
Bachelor's, Associate's
Aiken, SC, USA
In PersonOn-site at the client site in Aiken, South Carolina; final work schedule and onsite/remote status depend on applicable tasking.
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
- Demonstrated executive or senior administrative-support experience in a professional, technical, government, engineering, construction, or highly regulated environment, including managing competing priorities, confidential information, and complex schedules.
- Typically requires 4–7+ years of progressively responsible administrative, executive-assistance, coordinator, or business-support experience; substantial directly relevant experience may substitute for formal education subject to SRMC requirements.
- An associate's or bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related discipline is preferred.
- Candidates must be capable of satisfying applicable Savannah River Site access, background-screening, badging, training, safety, cybersecurity, records, and confidentiality requirements.
- Required skills include executive calendar management, meeting coordination, business correspondence, document preparation and formatting, travel coordination, records management, action-item tracking, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, SharePoint, and Adobe Acrobat.
- Required competencies include organization, attention to detail, discretion, professionalism, reliability, time management, customer service, written and verbal communication, prioritization, initiative, adaptability, interpersonal effectiveness, problem solving, follow-through, collaboration, confidentiality, quality orientation, and a safety and compliance mindset.
Responsibilities
- Provide advanced administrative and coordination support to assigned executives, managers, departments, and project organizations.
- Manage complex calendars, appointments, meetings, and conference calls with competing scheduling priorities.
- Coordinate meeting logistics, including agendas, briefing packages, attendance, rooms, and technology setup.
- Ensure follow-up actions are completed and documented.
- Draft, edit, format, and proofread correspondence, reports, presentations, memoranda, and spreadsheets.
- Route and maintain business documents in accordance with organizational standards.
- Receive and appropriately route communications, visitor inquiries, and action items to relevant parties.
- Coordinate travel arrangements, itineraries, and related logistics.
- Process and organize expense documentation and reimbursement requirements.
- Organize and maintain electronic and physical files and records in accordance with records-management requirements.
- Monitor commitments, due dates, correspondence, and management actions.
- Support onboarding, personnel coordination, purchasing, supply, timekeeping, and training initiatives.
- Execute other administrative processes as assigned.
- Prepare reports, trackers, rosters, dashboards, and meeting minutes.
- Compile and distribute status information to stakeholders.
- Coordinate across internal organizations and external stakeholders to ensure seamless operations.
- Facilitate communication and collaboration among multiple parties.
- Handle sensitive, proprietary, personnel, and business information with appropriate discretion and confidentiality.
- Identify administrative issues and independently resolve routine matters within delegated authority.
- Provide backup coverage and surge support to other administrative functions as needed.
Desired Qualifications
- Prior experience supporting executives, senior managers, engineering or project organizations, Department of Energy contractors, nuclear facilities, government programs, or similarly regulated environments is preferred.
- Demonstrated executive or senior administrative-support experience in a professional, technical, government, engineering, construction, or highly regulated environment, including managing competing priorities, confidential information, and complex schedules.
About the company
ProSidian Consulting provides management and operations consulting to private companies, Fortune 1000 enterprises, and government agencies. It uses industry-aligned services across six practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams. The firm connects strategy to execution with On-Demand Resources and targets drivers of economic profit—growth, margin, and efficiency—across assets, processes, policies, and people. Its goal is to help leaders design and execute operations that increase value for customers and improve return on invested capital.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Charlotte, North Carolina
Founded
2008
Get referred to Prosidian Consulting
See people who can refer or advise you
Simplify's Take
What believers are saying
- ProSidian posted multiple NSF HR analytics roles in April 2026.
- June 2026 contract data shows $4.0M obligated across repeat federal buyers.
- GSA MAS validity through 2032 supports continued federal selling capacity.
What critics are saying
- PrimeRFP shows 41% of obligations came from NSF in June 2026.
- Eighty percent of obligations were not openly competed, risking renewal shocks.
- Without new federal recompetes, the firm risks collapse from contract loss.
What makes Prosidian Consulting unique
- ProSidian held a GSA MAS contract through May 17, 2032.
- ProSidian sells federal consulting across NSF, DoD, DOE, and Treasury.
- ProSidian positions itself in human capital, compliance, energy, and risk work.
Help us improve and share your feedback! Did you find this helpful?
Benefits
- Remote Work Options