UCSF

Public health sciences university in San Francisco

Lab Assistant 3

Medical ResearchConfirmed live in the last 24 hours

Full-timeSan Francisco, CA, USANo salary listedIn-person

About the Job

Requirements

Graduation from high school or a General Education Diploma.
Three years of laboratory experience, or two years of college including courses in the natural, physical, or social sciences and two years of laboratory experience using the techniques or methods required by the position, or an equivalent combination of education and experience.
Knowledge and abilities essential to successfully perform the assigned duties.
Strong accuracy and attention to detail.
Strong knowledge of Microsoft Excel and Word.
Knowledge of laboratory safety procedures and requirements, including implementing and training staff on Standard Operating Procedures for the Biological Use Authorization under Research Information Online, UC Chemical Inventory under UC Safety, and the Emergency Action Plan.
Knowledge of a wide variety of specialized laboratory equipment.
Knowledge of a research discipline or instructional design sufficient to collaborate with faculty and serve as a resource to research and instructional associates.
Strong interpersonal, communication, and organizational skills to develop and maintain effective working relationships with faculty, staff, and personnel outside the University.
Strong writing skills to conduct and report laboratory findings.
Knowledge of medical and scientific terminology.
N95 respirator mask fit testing and medical clearance are required for changing desiccant in desiccators.

Responsibilities

Submit weekly updates to the UCSF HAL Lab Research Supervisor, laboratory director, and principal investigator when required, summarizing sample receiving, storage and log-in status; supply and chemical orders; balance and equipment calibration plans; and laboratory concerns.
Receive, record, acknowledge, and store clinical samples, including hair, urine, plasma, serum, and dried blood spots.
Verify samples against clinical manifests, log them in, and send sample receipt acknowledgements to relevant investigators.
Order and purchase biological samples, solvents, glassware, chemicals, laboratory and office supplies, equipment parts, and maintenance contracts; advise staff on equipment and supply purchases.
Receive, store, distribute, and maintain chemicals, supplies, and equipment.
Manage organic, chemical, regular, and biological waste and maintain biosafety hoods, fume hoods, and benches.
Inventory equipment and chemicals as required by the department and Environmental Health and Safety.
Ensure equipment is properly maintained.
Issue and receive pipettes, syringes, and other laboratory items with identification numbers.
Manage temperature charts on recorder and alarm systems for freezers and refrigerators, and defrost and clean refrigerators and freezers.
Change desiccant in desiccators.
Perform scheduled testing of freezer alarm systems as required by internal Standard Operating Procedures and Environmental Health and Safety.
Troubleshoot internet-related problems affecting the network, database, and Laboratory Data Management System, and contact the appropriate department to resolve them.
Coordinate, escort, collect, and inventory positive incurred samples from Shaved Hair study participants.
Pack clinical samples, prepare documentation, and send them to other analytical laboratories.
Pack and send tenofovir urine immunoassay kits with required documentation and receipt acknowledgement forms, and coordinate with sites to complete commercial invoices or other applicable documents.
Prepare SeroPrEP test kits and documentation, send kits to clinical sites, update the SeroPrEP Participant and Specimen Tracking spreadsheet with sample collection or volume information, and send or upload applicable forms to the Study Coordinator.
Train other HAL staff to cover laboratory duties when needed.
Assist in drafting and implementing the Biological Use Authorization, maintain the UC chemical inventory, implement Standard Operating Procedures for Particularly Hazardous Chemicals, draft and implement the Emergency Action Plan, and maintain safety procedures and emergency supplies.
Facilitate daily laboratory activities, including chemical handling and waste management, to support analytical studies.
Maintain valid documentation of purchases, contracts, and log-in/check-out activity for accountability.
Maintain logbooks and log-in sheets for laboratory instruments.
Organize clinical sample, chemical, and supply inventories and laboratory space.
Manage laboratory equipment and facility-space scheduling.
Manage the internal system of reference standards.
Research and update information about resources for obtaining supplies for pharmaceutical analysis according to study specifications.
Inform management about laboratory concerns and quality-assurance and regulatory issues.
Accompany inspectors during site visits and review client on-site inspections.
Serve as liaison between UCSF departments and communicate with regulatory agencies, clinical laboratories, and external businesses.
Assist other University departments with equipment inventories, chemical inventories, equipment surplus, and laboratory inspections.
Contact service companies for quotations and submit service agreement contracts in BearBuy to obtain purchase orders.
Contact supply companies for quotations and submit orders in BearBuy.
Participate in developing and monitoring laboratory policies and Standard Operating Procedures.
Coordinate inventory planning, purchasing, and instrument service contracts.
Write emails, letters, and memos requested by HAL directors, including requests to discard or return samples after study completion, coordination with UC personnel outside HAL about shipments and supplies, and requests for positive incurred quality-control samples needed to validate analytical methods and complete bioanalytical studies.
Write or contribute to instructional and execution procedures for job duties or laboratory Standard Operating Procedures.

Desired Qualifications

Advanced knowledge of information technology, including networking, database, and security skills.
Leadership skills related to establishing priorities, scheduling laboratory space, and ensuring completion of multiple projects and work assignments.
Knowledge of Microsoft PowerPoint and Access.

The UCSF Hair Analytical Laboratory (HAL) analyzes antiretroviral concentrations in hair (but may include other biological specimens such as urine, dried blood spot (DBS), plasma, serum, blood, nail, etc.) in the context of HIV and TB prevention and treatment studies using assays that are developed and validated according to the Federal Drug Administration (FDA’s) guidelines for bioanalytical methods and the National Institute of Health’s Division of AIDS’ (DAIDs) Clinical Pharmacology and Quality Assurance Program (CPQA). This position requires overseeing and maintaining high quality regulatory functions in the laboratory.

This HAL Lab Assistant 3 position will assist laboratory personnel and laboratory leadership in facilitating the safety and daily functions of the laboratory, including keeping accurate clinical/research sample information. This position will also be responsible for ordering supplies for the lab. Additional duties will include helping to maintain optimal conditions of the instruments for HAL’s analytical studies, including a variety of daily laboratory functions such as checking and changing freezer/refrigerator charts, calibration of equipment, supply ordering and management, etc.

Required Qualifications

▪ Graduation from high school or a General Education Diploma.
▪ Three (3) years of laboratory experience

▪or two years of college including courses in the natural, physical or social sciences and two years of laboratory experience, utilizing the techniques or methods required by the position;

▪or an equivalent combination of education and experience.
▪ Knowledge and abilities essential to the successful performance of the duties assigned to the position.
▪ Extremely detail oriented; works with an extremely high level of accuracy.
▪ Strong knowledge of Microsoft Excel and Word.
▪ Knowledge of necessary lab safety procedures and requirements, implementing and training staff on the Standard Operating Procedures (SOPs) for the Biological Use Authorization (BUA) under Research Information Online (RIO), under UC Chemical Inventory under UC Safety and the Emergency Action Plan (EAP).
▪ Knowledge of a wide variety of specialized laboratory equipment.
▪ Knowledge of research discipline or instructional design to collaborate effectively with faculty and function as a resource to research and instructional associates.
▪ Strong interpersonal and communication skills, professionalism, and organizational skills to develop and maintain effective working relationships with faculty, staff, and personnel outside of the University.
▪ Excellent written skills to conduct and report on laboratory findings.
▪ Knowledge of medical and scientific terminology.
▪ Professional and motivated attitude.

Preferred Qualifications

▪ Advanced knowledge of information technology, such as networking, database, and security skills.
▪ Solid leadership skills associated with establishing priorities, scheduling laboratory space, and ensuring completion of multiple projects and work assignments.
▪ Knowledge of PowerPoint and Access.

DUTIES & ESSENTIAL JOB FUNCTIONS

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.

% of time	Essential Function (Yes/No)	Key Responsibilities (To be completed by Supervisor)
55	Yes	LAB COORDINATION DUTIES Submits “Weekly Updates” to the UCSF HAL Lab Research Supervisor, laboratory director and PI, if required. Weekly reports include, but not limited to, a summary of clinical/research sample receiving, storage and log-in status, the status of ordering and receiving chemicals and supplies, balance and equipment calibration plans, any concerns regarding the labaoratory. Ensures clinical samples (including but not limited to hair, urine, plasma, serum, DBS, etc.) receiving, recording, acknowledgements, and storage Confirms all clinical/research samples are accurately received against the clinical manifest, logged in and “Acknowledgement of Samples Receipts” are sent to the relevant investigators Orders and purchases biological samples, solvents, glassware, chemicals, laboratory and office supplies, equipment parts, and maintenance contracts, and advises staff on equipment and supply purchasing matters. Receiving, storing, distribution and maintenance of chemicals, supplies and equipment. Manages the handing of organic, chemical, regular and biological waste and maintains lab biosafety hoods, fume hoods, and benches. Inventories equipment and chemicals as required by the department and OEH&S. Ensures equipment are maintained properly. Issues and receives pipettes, syringes, and other lab related items with identification numbers. Manages temperature chart on recorders and alarm system on all freezer and refrigerators and deicing and cleaning of refrigerators/freezers. Changes the desiccant in all desiccators, which requires N95 respirator mask FIT testing and medical clearance. Performs scheduled testing on freezer alarm systems, etc. as required by internal SOPs and OEH&S. Troubleshoots internet related problems affecting network, database and LDMS and contacts appropriate department to resolve issue. Coordinates, escorts, collects, and inventories positive incurred samples from Shaved Hair study participants. Packs, prepares documentation, and sends clinical samples (urine, plasma, DBS, hair, etc.) to other analytical laboratories. Packs and sends tenofovir urine immunoassay kits with sending documentation and receipt acknowledgement form and works with those sites to complete commercial invoice or other applicable documentation. Prepares SeroPrEP test kits, including documentation, and sending kits to clinical sites, along with updating SeroPrEP Participant and Specimen Tracking spreadsheet with sample collection and/or volume information and sending/uploading applicable forms to/for the Study Coordinator. Trains other HAL staff on laboratory duties which need coverage, when unavailable.
40	Yes	LAB ADMISTRATIVE DUTIES Assists in drafting and implementing the Biological Use Authorization (BUA), maintains the UC chemical inventory and implements Standard Operating Procedures (SOP) for Particularly Hazardous Chemicals (PHC), drafts and implements the Emergency Action Plan (EAP), and maintains safety procedures and emergency supplies. Assists laboratory personnel to complete analytical studies by facilitating daily lab activities such as chemical handling and waste management Maintains valid documentation of purchases, contracts and login/checkout to assure accountability. Maintains logbook and log-in sheet for various lab instruments. Organizes the HAL clinical sample inventory, chemical and supply inventory, and lab space. Manages laboratory equipment and facility space scheduling. Manages internal system of reference standards. Researches and updates information regarding resources for obtaining supplies for pharmaceutical analysis to specifications of the studies Informs management about laboratory issues and concerns and quality assurance and regulatory issues. Accompanies inspectors on site visits and reviews client on site inspections. Serves as liaison between other UCSF departments and communicating with regulatory agencies, clinical laboratories, and other businesses outside of UCSF. Assists other University departments to comply with equipment inventory, chemical inventory, equipment surplus and laboratory inspections. Contacts service companies for quotations and submitting service agreement contracts in BearBuy to obtain Purchase Orders. Contacts supply companies for quotations and submitting orders in BearBuy Participates in the development and monitoring of policies and standard operating procedures for the laboratory. Coordinates inventory planning and purchasing and instrument service contracts.
5	Yes	Writes e-mails/letters/memos requested by HAL directors (to include, but not limited to requesting to discard/return samples to clinical labs/study directors after study completion, coodinating with other UC personnel (outside of the HAL) about shipments/supplies, and requesting positive incurred quality control needed for validating analytical methods and completing bioanalytical studies). Writes and/or contributes towards instructional and executional procedures on job duties and/or laboratory SOPs









100%		(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Budgeted Job Salary Range: Unknown

About the Company

UCSF

Public health sciences university in San Francisco

UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 1864

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