Office Administrative Assistant

Job Description:

Facility Operations Management

• Maintain office space for daily use and respond to employee requests and needs
• Manage a tidy and clean office environment, including maintaining orderliness of conference rooms and running dishwashers periodically
• Manage desk booking and meeting space booking systems
• Facilitate deliveries and incoming mail
• Track inventory and maintain an organized office supplies closet
• Manage office budget and oversee incremental purchasing for office supplies, office tech accessories, furniture and space improvements
• Submit expenses in a timely, precise manner with all receipts
• Facilitate and manage existing vendors (e.g., facilities, landlord, security system)
• Procure new vendors where needed (e.g., catering, programming, etc.)
• Provide office tours and support setup orientation for new hires
• Act as go-to resource for general logistical office knowledge

Executive Operations Support

• Greet visitors warmly, with special attention paid towards internal/external executives and Board members
• Manage and prepare conference rooms for external meetings
• Order lunches for external meetings, coordinating their delivery and setup, and establish a system to coordinate cleaning with vendors
• Accommodate ad-hoc executive, Board member, and client requests
• Provide ad-hoc scheduling support for executive leaders
• Must be able to commute to our Brooklyn Headquarters - 235 Duffield St.

We take into account an individual’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance, life insurance, retirement benefits, participation in the company’s equity program, paid time off, including vacation and sick leave. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location. The expected salary range for this position is: 

$29.30 - $37.60/HR

Cityblock values diversity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.