Executive Assistant

Tate & Lyle is a global provider of ingredients and solutions to the food, beverages, and other industries, operating from more than 30 locations around the world.  Through large scale, efficient manufacturing plants.  Tate & Lyle turns raw materials into distinctive, high-quality ingredients.  The ingredients and solutions add taste, texture, nutrition, and increased functionality to products that millions of people around the world use or consume every day.  We are the secret ingredient to make food extraordinary in some of the world’s best loved brands. 

ROLE PURPOSE:  

Executive Assistants ensure that the workplace administrative and clerical needs are met.  Assist with the hiring process from scheduling interviews to new hire orientation.  Works with EHS department to prepare/coordinate company events such as Safety Week.  The Executive Assistant is responsible for confidential and time sensitive material. 

SAFETY ACCOUNTABILITIES – EHSQ CRITICAL ROLE LEVEL 2 

Protecting our people and the environment is foundational to our business. 

Each team member is expected to support the Tate & Lyle culture where Environment, Health, Food Safety and Quality comply with all EHSQ policies, procedures, and regulations relevant to their work.  Every team member is accountable for working safely and complying with all EHSQS policies, procedures, and regulations relevant to their work and are expected to speak up and intervene to prevent unsafe conditions and to respect fellow workers and the communities in which we work. Included in this is abidance with our Life Saving Principles (LSP’s) and our STOP WORK AUTHORITY which are developed to strengthen our workplace safety, prevent serious injury loss of life.  Responsible for quality and food safety within their realm of control.  

Level 2 - Important Role:  

• Drive EHSQ excellence culture and improvements in area of responsibility 

• EHSQMS Element owner support
• Focus on EHSQ systems, policies, procedures, and their effects on day-to-day operations. 
• Audit and review EHSQ effectiveness in area 

All employees are responsible for: 

• Compliance with procedures that implement the requirements of the EHSQ policies and procedures. 

• Being responsible for their own actions 

• Carrying out their work in a manner which does not present a risk to themselves, others, and the environment. 

• Reporting all incidents, defects, hazards, and inadequacies of procedures so that appropriate review and corrective action can be taken. 

• Suggesting improvements and being active in the general improvement of all systems and methods of work to ensure EHSQ supports activities and services are carried out in a safe, environmentally responsible, reliable, and cost-effective manner. 

MAIN RESPONSIBILITIES: 

• Maintain contact lists and blanket purchase order information for vendors and suppliers.  

• Provide professional customer service to our customers, vendors and contractors.  

• Co-support with Plant Manager with candidate interviews, hiring process, orientation of new employees by providing information; explaining benefit programs and online required documentation needed by corporate HR. 

• Co-support with EHSQS for planning of safety week events, contractor training and posting documents to Benchmark/Gensuite. 

• Maintain all visitors and vendors sign-in sheets.  

• Receive and distribute incoming mail. 

• Produce railcar orders. 

• Provide security checks for incoming loads and contractors gate access. 

• SOP – Standard Operating Procedure reviews 

• Additional duties as assigned. 

FOOD, ENVIRONMENT, HEALTH & SAFETY DUTY OF CARE: 

Food Safety: 

• Carry out responsibilities/duties according to food safety, legal and quality requirements to ensure that our products are fit for human consumption. 

Environment: 

• Comply with all environmental standards, procedures, and work instructions always. 

• Report any environmental violation or near misses to prevent any impact upon the local environment, its inhabitants and Tate & Lyle 

Health & Safety: 

• Adhere to the safety policies, procedures, and site rules. 

• Fully participate in the safety program, including reporting any incidents or near misses and auditing 

SKILLS and EXPERIENCE: 

• Associate’s degree in business administration or  

• Five years of experience of administrative support.  

• Demonstrates software proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). 

• Strong organizational, communication, and computer skills. 

• Ability to manage multiple priorities and work with personnel at all organizational levels. 

• Customer service experience. 

• Familiarization of AI for planning, scheduling, document creation/modification. 

California Consumer Privacy Act ("CCPA")

The Company is committed to complying with the California Consumer Privacy Act (“CCPA”) and all data privacy and laws in the jurisdictions in which it recruits and hires employees. We collect the following categories of personal information for the purpose of hiring the best qualified applicants and to comply with applicable employment laws: Name and contact information; Job preference and work availability; Social Security Number and/or other identification information; Education and qualifications; Employment history and experience; Military service; Reference and background check information, including relevant criminal history and credit history; Social media information; Pre-employment test results; Post-offer medical examination information and results, including drug test results; Voluntary self-disclosure information regarding minority, veteran, and disability status; and Information provided by you during the hiring process.

Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.