John Paul

International construction, infrastructure, and fit-out specialists

Document Controller

Office Clerical & RecordsConfirmed live in the last 24 hours

Full-timeNewport, UKNo salary listedIn-person

About the Job

Requirements

Proven experience in document control within the construction industry, with a strong understanding of construction processes and documentation requirements.
Experience using document control software; Procore experience is not essential.
Strong organisational and multitasking abilities to manage a high volume of documents and tasks simultaneously.

Responsibilities

Manage Procore throughout the project lifecycle in line with digital project delivery procedures.
Liaise frequently with the Procore Committee and Support team to review system adoption and compliance.
Assist the Design Co-ordinator in managing the workflow for creating, distributing, and maintaining project documents, including drawings, specifications, contracts, and correspondence.
Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
Monitor and enforce the use of the correct naming convention according to the project Communication Protocol.
Collaborate with various departments to ensure the seamless flow of information and documentation.
Manage document versioning to prevent errors and discrepancies in project documentation.
Address queries and concerns related to document management, fostering compliance and efficiency.
Assist the Design Co-ordinator in ensuring that client information requirements are clear to the team and that required information is delivered by the team, including what information is to be delivered, when, and by whom.

Document Controller

John Paul · Newport, United Kingdom · Full-time · Posted 2026-08-14

Workplace: on_site

Department: Administration

Description

At John Paul Construction we believe every project is an opportunity to improve on what’s gone before. To foster that mindset, we hire the brightest and best in the industry, encourage a collaborative approach, and embrace innovative thinking and new technology.

We are committed to providing a supportive environment where our people can nurture their skills and provide meaningful opportunities for growth.

Due to continued expansion, we require a Document Controller for our projects based in Newport.

Key responsibilities

Manage Procore for the lifecycle of the project in line with digital project delivery procedures.
Liaise with Procore Committee and Support team frequently to review system adoption and compliance.
Assist Design Co-ordinator in managing the workflow for the creation, distribution, and maintenance of project documents, including drawings, specifications, contracts, and correspondence.
Implement and maintain an efficient document control system to ensure accurate and up-to-date records.
Monitor and enforce the use of correct naming convention according to the project Communication Protocol.
Collaborate with various departments to ensure seamless flow of information and documentation.
Manage document versioning to prevent errors and discrepancies in project documentation.
Address queries and concerns related to document management, fostering a culture of compliance and efficiency.
Assist Design Co-ordinator in ensuring client information requirements are clear to the team and are delivered by the team i.e., what information is to be delivered, when and by whom.

Requirements

Proven experience in document control within the construction industry, demonstrating a strong understanding of construction processes and documentation requirements.
Experience of using Document Control Software – Procore but not essential
Strong organisational and multitasking abilities to manage a high volume of documents and tasks simultaneously.

Benefits

We are proud to be an equal opportunity employer. We believe in fostering a work environment where all individuals are treated with dignity and respect, and are given the opportunity to reach their full potential.

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About the Company

John Paul

International construction, infrastructure, and fit-out specialists

John Paul Construction delivers international construction, infrastructure and fit-out projects for national and global clients using multiple delivery methods, from traditional contracting to early contractor involvement and integrated project delivery. Its work spans preconstruction, management contracting, design and build, and turnkey arrangements, guided by collaborative processes and rigorous project management from concept to handover. The company differentiates itself by a long-standing reputation for integrity, professionalism and excellence, demonstrated by repeat business and the ability to manage large, complex schemes across several countries. Its goal is to add value at every project stage and exceed client expectations by delivering high-quality projects on time and within budget while maintaining strong client relationships.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Sandyford, Ireland
Founded: 1949

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