UCSF

Public health sciences university in San Francisco

Executive Director - Campus Major Capital Projects

Construction ManagementConfirmed live in the last 24 hours

Full-timeSan Francisco, CA, USA$300k - $375kIn-person

About the Job

Requirements

At least 15 years of progressively responsible experience leading large and complex capital programs and projects, including direct leadership of individual projects with total project costs greater than $70 million and oversight of multiple concurrent major projects.
A bachelor's degree in Architecture, Engineering, Construction Management, Planning, Business Administration, Real Estate Development, Urban Design, City Planning, Landscape Architecture, or a related field, or an equivalent combination of education, relevant experience, and training.
Experience leading managers, senior project leaders, and multidisciplinary internal and external teams, including establishing governance, accountability, delegated authority, performance expectations, and organizational capacity.
Expert knowledge of capital planning and project delivery, including planning, design, procurement, contracting, construction, commissioning, project controls, budgeting, scheduling, risk management, change management, and closeout.
Advanced financial and business acumen, with experience managing large capital portfolios, budgets, forecasts, contingencies, financial risks, and long-range capital investment plans.
Experience establishing and maintaining program or portfolio governance, executive reporting, project performance standards, escalation pathways, and decision-making processes.
Executive and operational leadership experience, including strategic planning, workforce and resource planning, organizational development, performance management, and continuous improvement.
Advanced executive communication, stakeholder management, negotiation, and consensus-building skills, including the ability to advise senior leaders and communicate complex program and project matters to executive governance bodies.
Ability to analyze complex problems, evaluate alternatives, establish priorities, and make or recommend decisions balancing scope, cost, schedule, quality, risk, operational requirements, and institutional objectives.

Responsibilities

Provide executive leadership, governance, and overall accountability for UCSF's Campus Major Capital Projects Program, including multiple concurrent major projects with individual total project costs greater than $70 million.
Translate institutional and long-range campus priorities into an executable program aligned with approved institutional objectives.
Align portfolio priorities, sequencing, governance, delivery strategies, performance expectations, and implementation plans.
Evaluate portfolio feasibility and delivery capacity based on funding, internal and external resources, market capacity, procurement strategy, infrastructure dependencies, project sequencing, and organizational readiness; direct adjustments as conditions change.
Establish consistent expectations for project scope, budget, schedule, risk, contingency, quality, safety, change management, project controls, and executive reporting across the portfolio.
Monitor portfolio-level financial, schedule, risk, resource, and performance trends and direct corrective action when needed.
Ensure major projects obtain appropriate institutional approvals and remain aligned with approved business cases and institutional objectives.
Provide executive oversight of major capital project leaders and establish accountability, delegated authority, governance, and escalation pathways for project delivery.
Develop and maintain a multi-year program roadmap identifying project sequencing, dependencies, resource requirements, key decisions, and major delivery risks.
Serve selectively as the senior Owner's Representative and working project executive for major projects, while maintaining executive accountability for the broader program.
For directly assigned projects, provide hands-on executive leadership from feasibility and planning through design, procurement, construction, commissioning, activation, occupancy, and closeout.
Maintain direct accountability for assigned project scope, budget, schedule, quality, safety, risk, and overall performance.
Lead project strategy and personally lead critical negotiations, decisions, issue resolution, risk mitigation, stakeholder engagement, and change management.
Establish and lead collaborative integrated project teams consisting of architects, engineers, contractors, subcontractors, vendors, consultants, UCSF stakeholders, and other project partners.
Lead ICDC/Big Room environments and establish governance, accountability, collaborative practices, decision-making processes, and Lean project delivery expectations.
Lead integrated project organizations comprising internal and external organizations and individual contributors, as required by project size and delivery model.
Develop and deliver executive-level project reporting and decision materials for directly assigned major projects.
Proactively manage significant financial, schedule, technical, contractual, stakeholder, and operational risks, and direct recovery strategies when performance is threatened.
Manage and negotiate significant project changes, including scope, budget, schedule, program, design, construction, and commercial changes.
Ensure directly assigned major projects meet approved objectives, University requirements, and established project performance expectations.
Partner with the Associate Vice Chancellor to provide senior operational leadership for Campus Design & Construction, translating department strategy and priorities into operational plans, resource strategies, performance expectations, standardized practices, and continuous improvement initiatives.
Participate with the Associate Vice Chancellor in developing and implementing department strategy, priorities, annual objectives, and operating plans.
Translate the Associate Vice Chancellor's direction into coordinated implementation across applicable department functions and monitor organizational performance against established objectives.
Co-lead department-wide workload and resource planning, balancing major capital requirements with broader department priorities.
Evaluate organizational capacity, staffing requirements, consultant utilization, and resource allocation; direct adjustments based on workload, portfolio needs, and organizational priorities.
Participate in development and management of department operating and project-related budgets and performance.
Establish and monitor organizational, project, customer, and staff performance measures.
Lead policy deployment, workflow standardization, process improvement, and Plan-Do-Check-Act activities.
Partner with leadership to develop, deploy, update, and enforce project delivery standards, campus-wide design standards, Technical Performance Criteria, and standardized work.
Identify organizational and operational risks and develop strategies to improve performance, efficiency, accountability, and customer service.
Support development and implementation of department-wide project delivery systems, technology, project controls, reporting, and information-management practices.
Coordinate across department functions to resolve workload, resource, project delivery, and operational issues.
Represent the Associate Vice Chancellor and Campus Design & Construction in leadership and operational forums within delegated authority, and provide senior leadership continuity when required.
Advise the Associate Vice Chancellor and senior UCSF leadership on program strategy, investment, performance, risk, organizational capacity, and project delivery, translating complex portfolio information into executive decisions, alternatives, and recommended actions.
Establish clear and consistent executive communications regarding the health and performance of the major capital portfolio.
Synthesize complex project and portfolio information into concise executive-level reporting, recommendations, and decision materials.
Ensure Executive Oversight Committee reporting transparently covers scope, budget, forecast, schedule, contingency, risk, procurement, design and construction progress, and required decisions.
Identify and escalate significant financial, schedule, operational, contractual, or institutional exposures and recommend appropriate actions.
Develop alternatives and recommendations for complex decisions requiring senior leadership or governance action.
Develop and maintain effective relationships with senior campus leadership, faculty, customers, and key institutional stakeholders.
Collaborate with Campus Planning, the Campus Architect, Campus Building Official, Campus Fire Marshal, Facilities Services, Finance & Administration, Real Estate Contracts, Counsel, IT Services, Sustainability, EH&S, Risk Management, UCOP, and other University partners.
Represent Campus Design & Construction and the Major Capital Projects Program in senior institutional and external forums within delegated authority.
Build and sustain the leadership structure, workforce capacity, delivery systems, and organizational capabilities needed to execute the program and support the broader department.
Establish and adjust the major capital projects organizational structure, reporting relationships, leadership assignments, and resource deployment based on portfolio size, project complexity, risk, delivery models, workload, and organizational requirements.
Lead, develop, coach, and evaluate directors, associate directors, senior project leaders, and other assigned personnel; establish accountability, delegated authority, performance expectations, and succession strategies.
Develop workforce and leadership-development strategies that support the long-term capital program and strengthen organizational capacity.
Mentor and develop senior leaders to expand organizational capability and reduce dependence on individual project leaders.
Ensure projects are appropriately staffed based on size, complexity, risk, delivery model, and phase.
Develop strategies for effective utilization of internal staff, consultants, and other external resources.
Promote a leadership culture emphasizing accountability, collaboration, transparency, customer service, stewardship, innovation, and continuous improvement.
Work with the Associate Vice Chancellor, Counsel, Finance & Administration, and Real Estate Contracts to develop appropriate project delivery, procurement, contracting, and commercial strategies.
Provide executive leadership for Public-Private Partnership and other alternative project delivery models when assigned.
Participate in significant contract and commercial negotiations, financing considerations, and land and development agreements.
Champion Lean, ICDC/Big Room, collaborative delivery, technology, and other innovations that improve project and organizational performance.

Desired Qualifications

A master's degree in Architecture, Engineering, Construction Management, Planning, Business Administration, Real Estate Development, or a related field.
Experience delivering complex, multi-phased construction projects in an occupied academic medical center, university, governmental, institutional, or comparable complex campus environment.
Current professional licensure as an Architect or Professional Engineer.
Advanced knowledge of UCSF, the University of California, or a comparable complex university, academic, research, institutional, or multi-campus organization, including its mission, governance, strategic priorities, and capital planning processes.
Experience with Integrated Project Delivery, ICDC/Big Room environments, Lean design and construction practices, Progressive Design-Build or other collaborative or alternative project delivery models, and/or Public-Private Partnerships.
Experience developing and implementing organizational improvement, standardized work, or Lean/continuous-improvement systems within a complex capital project delivery organization.
Relevant professional certification demonstrating advanced expertise in capital project, program, construction, or collaborative/Lean delivery, such as Project Management Professional, Certified Construction Manager, Design-Build Institute of America, or Lean Construction Institute or comparable Lean design/construction training or certification.
Certification or formal training in Lean principles, collaborative project delivery, or continuous improvement.

Under the general direction of the Associate Vice Chancellor - Campus Design & Construction, the Executive Director, Campus Major Capital Projects provides executive and operational leadership for UCSF's Major Capital Projects Program, a multi-year capital program anticipated to represent approximately $2 billion to $4 billion or more over a 10-year period and consisting of multiple concurrent Major Projects with individual Total Project Costs greater than $70 million.

The Executive Director has overall accountability for executing Major Capital Program strategy, governance, performance, financial stewardship, organizational capability, resource planning, project delivery standards, and executive communications. The position contributes to portfolio priorities, governance and performance expectations; evaluates organizational and delivery capacity; deploys resources based on portfolio requirements; and provides executive oversight of Directors, Associate Directors, project leaders, and multidisciplinary internal and external resources responsible for delivery of the Major Capital portfolio.

The Executive Director leads through a flexible organizational structure that may change based on the size, complexity, risk, delivery model, and composition of the Major Capital portfolio. The position establishes appropriate accountability, delegated authority, project controls, escalation pathways, and leadership capacity to support successful delivery of the program and its constituent projects.

In addition to program-level executive responsibility, the Executive Director selectively serves as the senior Owner's Representative and working project executive for Major Projects based on organizational need, project complexity, institutional significance, risk, delivery model, or other portfolio requirements. For directly assigned projects, the position maintains executive accountability for project strategy, scope, budget, schedule, risk, integrated team leadership, stakeholder engagement, negotiations, change management, and successful delivery.

As a senior member of the Campus Design & Construction leadership team, the Executive Director partners with the Associate Vice Chancellor in department-wide strategy, operations, workforce and workload planning, financial and organizational performance, policy deployment, standardized project delivery practices, continuous improvement, customer and stakeholder engagement, and coordination across UCSF Real Estate and the University. The Executive Director represents the Associate Vice Chancellor and Campus Design & Construction in institutional and operational matters within delegated authority and provides senior leadership continuity as required.

Department Overview

The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF.  Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capitalassets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and management of facilities and a lease portfolio of 1M square feet across UCSF. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services, Benioff Children’s Hospital Oakland Capital Program Management and support through Business Intelligence, and Finance, Administration and Operations.

The UCSF Campus Design & Construction department is responsible for providing comprehensive capital project delivery services to the research, academic, administrative, campus life services units on the Parnassus, Mt Zion, ZSFG (Zuckerberg San Francisco General), Mission Center, Mission Bay, campuses including leased properties and satellite locations in San Francisco and throughout the greater Bay Area and Fresno. Project types include new “ground up” buildings, seismic upgrades of existing buildings, major infrastructure & technology upgrades, major facilities investment and deferred maintenance programs, renovations and upgrades of existing labs, offices, education space, student and faculty housing facilities, and full floor renovations.

The team is responsible and accountable to ensure projects are delivered in accordance with all project objectives including cost, scope, and schedule, remain compliant with all public contract code, UCOP, and UCSF policies, and satisfy the customer requirements. The team serves as the focal point of Campus capital project delivery and relies deeply on close partnerships within real estate and a wide variety of additional stakeholders across UCSF to provide a comprehensive solution for capital project and program delivery services. The current program is $2.8B and consists of more than 200 projects.

The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $62.2M per year; current year capital project expenditures of $900M; and oversight and responsibility for > $13.3B long-range capital development.

Required Qualifications

15+ years of progressively responsible experience leading large and complex capital programs and projects, including direct leadership and individual projects with total project costs greater than $70M and excessive oversight of multiple concurrent major projects.
Bachelor's degree in Architecture, Engineering, Construction Management, Planning, Business Administration, Real Estate Development, Urban Design, City Planning, Landscape Architecture, or a related field, and/or equivalent combination of education and relevant experience and training.
Demonstrated experience leading managers, senior project leaders, and multidisciplinary internal and external teams, including establishing governance, accountability, delegated authority, performance expectations, and organizational capacity.
Expert knowledge of capital planning and project delivery, including planning, design, procurement, contracting, construction, commissioning, project controls, budgeting, scheduling, risk management, change management, and closeout.
Advanced financial and business acumen with demonstrated experience managing large capital portfolios, budgets, forecasts, contingencies, financial risks, and long-range capital investment plans.
Demonstrated experience establishing and maintaining program or portfolio governance, executive reporting, project performance standards, escalation pathways, and decision-making processes.
Executive and operational leadership experience, including strategic planning, workforce and resource planning, organizational development, performance management, and continuous improvement.
Advanced executive communication, stakeholder management, negotiation, and consensus-building skills, with demonstrated ability to advise senior leaders and communicate complex program and project matters to executive governance bodies.
Demonstrated ability to analyze complex problems, evaluate alternatives, establish priorities, and make or recommend decisions that balance scope, cost, schedule, quality, risk, operational requirements, and institutional objectives.

Preferred Qualifications

Master's degree in Architecture, Engineering, Construction Management, Planning, Business Administration, Real Estate Development, or a related field.
Demonstrated experience delivering complex, multi-phased construction projects in an occupied academic medical center, university, governmental, institutional, or comparable complex campus environment.
Current professional licensure as an Architect or Professional Engineer.
Advanced knowledge of UCSF, University of California, or a comparable complex university, academic, research, institutional, or multi-campus organization, including its mission, governance, strategic priorities, and capital planning processes.
Experience with Integrated Project Delivery, ICDC/Big Room environments, Lean design and construction practices, Progressive Design-Build or other collaborative/alternative project delivery models, and/or Public-Private Partnerships (P3).
Demonstrated experience developing and implementing organizational improvement, standardized work, or Lean/continuous-improvement systems within a complex capital project delivery organization.
Relevant professional certification demonstrating advanced expertise in capital project, program, construction, or collaborative/Lean delivery, such as: Project Management Professional (PMP), Certified Construction Manager (CCM), Design-Build Institute of America (DBIA), or Lean Construction Institute or comparable Lean design/construction training or certification.
Certification or formal training in Lean principles, collaborative project delivery, or continuous improvement.

% of time	Essential Function (Yes/No)	Key Responsibilities (To be completed by Supervisor)
25	Yes	Major Capital Program Strategy, Governance & Executive Oversight Provide executive leadership, governance, and overall accountability for UCSF's $2B-$4B+ 10-year Campus Major Capital Projects Program, including multiple concurrent Major Projects with individual Total Project Costs greater than $70 million. Translate institutional and long-range campus priorities into an executable Major Capital Program and maintain alignment with approved institutional objectives. Align with portfolio priorities, sequencing, governance, delivery strategies, performance expectations, and implementation plans. Continuously evaluate portfolio feasibility and delivery capacity based on funding, internal and external resources, market capacity, procurement strategy, infrastructure dependencies, project sequencing, and organizational readiness; direct adjustments as conditions change. Establish consistent expectations for project scope, budget, schedule, risk, contingency, quality, safety, change management, project controls, and executive reporting across the Major Capital portfolio. Monitor portfolio-level financial, schedule, risk, resource, and performance trends and direct corrective action where necessary. Ensure Major Capital Projects obtain appropriate institutional approvals and remain aligned with approved business cases and institutional objectives. Provide executive oversight of Major Capital Project leaders and establish clear accountability, delegated authority, governance, and escalation pathways for project delivery. Develop and maintain a multi-year Major Capital Program roadmap identifying project sequencing, dependencies, resource requirements, key decisions, and major delivery risks.
25	Yes	Direct Major Capital Project Leadership & Delivery Serve selectively as the senior Owner's Representative and working project executive for Major Projects based on portfolio requirements, organizational capacity, project complexity, institutional significance, risk, delivery model, or other organizational needs, while maintaining executive accountability for the broader Major Capital Projects Program. For directly assigned projects, provide hands-on executive leadership from feasibility and planning through design, procurement, construction, commissioning, activation, occupancy, and closeout. Maintain direct accountability for project scope, budget, schedule, quality, safety, risk, and overall performance. Lead project strategy and personally lead critical negotiations, decisions, issue resolution, risk mitigation, stakeholder engagement, and change management. Establish and lead highly collaborative integrated project teams consisting of Architects, Engineers, Contractors, Subcontractors, Vendors, Consultants, UCSF stakeholders, and other project partners. Lead ICDC/Big Room environments and establish governance, accountability, collaborative practices, decision-making processes, and Lean project delivery expectations. Lead integrated project organizations that may include numerous internal and external organizations and individual contributors based on project size and delivery model. Develop and deliver executive-level project reporting and decision materials for directly assigned Major Projects. Proactively manage significant financial, schedule, technical, contractual, stakeholder, and operational risks and direct recovery strategies when project performance is threatened. Manage and negotiate significant project changes, including scope, budget, schedule, program, design, construction, and commercial changes. Ensure directly assigned Major Projects are delivered in accordance with approved objectives, University requirements, and established project performance expectations.
20	Yes	Operations & Organizational Leadership Provide senior operational leadership for Campus Design & Construction in partnership with the Associate Vice Chancellor, with responsibility for translating department strategy and priorities into coordinated operational plans, resource strategies, performance expectations, standardized practices, and continuous improvement initiatives. Participate with the Associate Vice Chancellor in development and implementation of Campus Design & Construction strategy, priorities, annual objectives, and operating plans. Translate direction established by the Associate Vice Chancellor into coordinated implementation across applicable Campus Design & Construction functions and monitor organizational performance against established objectives. CoLead department-wide workload and resource planning, balancing Major Capital requirements with broader Campus Design & Construction priorities. Evaluate organizational capacity, staffing requirements, consultant utilization, and resource allocation; direct adjustments based on workload, portfolio needs, and organizational priorities. Participate in development and management of department operating and project-related budgets and performance. Establish and monitor organizational, project, customer, and staff performance measures. Lead policy deployment, workflow standardization, process improvement, and Plan-Do-Check-Act (PDCA) activities. Partner with leadership to develop, deploy, update, and enforce project delivery standards, Campus-wide design standards, Technical Performance Criteria, and standardized work. Identify organizational and operational risks and develop strategies to improve performance, efficiency, accountability, and customer service. Support development and implementation of department-wide project delivery systems, technology, project controls, reporting, and information-management practices. Coordinate across Campus Design & Construction functions to resolve workload, resource, project delivery, and operational issues. Represent the Associate Vice Chancellor and Campus Design & Construction in leadership and operational forums within delegated authority and provide senior leadership continuity when required.
15	Yes	Executive Communication, Institutional Integration & Stakeholder Leadership Serve as a principal advisor to the Associate Vice Chancellor and senior UCSF leadership on Major Capital Program strategy, investment, performance, risk, organizational capacity, and project delivery, translating complex portfolio information into clear executive decisions, alternatives, and recommended actions. Establish clear and consistent executive communication regarding the health and performance of the Major Capital portfolio. Synthesize complex project and portfolio information into concise executive-level reporting, recommendations, and decision materials. Ensure Executive Oversight Committee reporting provides transparent information regarding scope, budget, forecast, schedule, contingency, risk, procurement, design and construction progress, and decisions required. Identify and escalate significant financial, schedule, operational, contractual, or institutional exposures and recommend appropriate actions. Develop alternatives and recommendations for complex decisions requiring senior leadership or governance action. Develop and maintain effective relationships with senior campus leadership, faculty, customers, and key institutional stakeholders. Collaborate closely with Campus Planning, Campus Architect, Campus Building Official, Campus Fire Marshal, Facilities Services, Finance & Administration, Real Estate Contracts, Counsel, IT Services, Sustainability, EH&S, Risk Management, UCOP, and other University partners. Represent Campus Design & Construction and the Major Capital Projects Program in senior institutional and external forums within delegated authority.
15	Yes	Leadership, Workforce & Organizational Capability Build and sustain the leadership structure, workforce capacity, delivery systems, and organizational capabilities required to execute the Major Capital Projects Program and support the broader Campus Design & Construction organization. Establish and adjust the Major Capital Projects organizational structure, reporting relationships, leadership assignments, and resource deployment based on portfolio size, project complexity, risk, delivery models, workload, and organizational requirements. Lead, develop, coach, and evaluate Directors, Associate Directors, senior project leaders, and other assigned personnel; establish clear accountability, delegated authority, performance expectations, and succession strategies. Develop workforce and leadership-development strategies that support the long-term capital program and strengthen organizational capacity. Mentor and develop senior leaders to expand organizational capability and reduce dependence on individual project leaders. Ensure projects are appropriately staffed based on size, complexity, risk, delivery model, and phase. Develop strategies for effective utilization of internal staff, consultants, and other external resources. Promote a leadership culture emphasizing accountability, collaboration, transparency, customer service, stewardship, innovation, and continuous improvement. Work with the Associate Vice Chancellor, Counsel, Finance & Administration, and Real Estate Contracts to develop appropriate project delivery, procurement, contracting, and commercial strategies. Provide executive leadership for Public-Private Partnership (P3) and other alternative project delivery models when assigned. Participate in significant contract and commercial negotiations, financing considerations, and land and development agreements. Champion Lean, ICDC/Big Room, collaborative delivery, technology, and other innovations that improve project and organizational performance.
100%		(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Budgeted Job Salary Range: $300,000-$375,000

About the Company

UCSF

Public health sciences university in San Francisco

UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 1864

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