Vista Community Clinic

Provides primary care and health services.

Medical Records Tech

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours

ContractVista, CA, USA$22 - $23In-person

About the Job

Requirements

High school graduation or equivalent.
At least one year of general office experience.
Bilingual proficiency in English and Spanish.
Knowledge of medical terminology.
Familiarity with computers, Microsoft Office products including Word and Excel, business email communication systems, and internet search capabilities.

Responsibilities

Scan medical data from paper forms into the electronic medical record using NextGen EHR software efficiently and accurately.
Perform clerical functions, including preparing and filing documents electronically into medical charts, compiling data for reports, and preparing standard forms.
Assist Compliance officers with audit preparation.
Provide technical support to users within the clinic system for scanning procedures.
Meet or exceed productivity and quality metrics defined by management.
Review paperwork for completeness before scanning.
Sort incoming faxes.
Scan documents to the appropriate clinician's Provider Approval Queue (PAQ).
Immediately forward grievances from health plans to Administration.
Assist in managing documents related to interfaces with outside entities, including TCMC and HIE.
Forward medical record releases to a third party for release of information in a timely manner.
Log all requests for release of information in the patient's chart.
Ensure medical reports and other paperwork are signed as directed.
Report unusual findings, such as incomplete or unsigned paperwork, to the Clinic Manager.
Scan medical data from paper into the electronic chart.
Work with clinicians, medical assistants, and other staff to ensure data accuracy.
Maintain knowledge of new information related to clinical programs.
Assist in generating reports.
Ensure medical record release forms are obtained and accurately completed.
Make copies of requested medical records for release in a timely manner.
Complete chart requests and deliver them in a timely manner.
Retrieve voicemail messages and return calls in a timely manner.
Keep all workstations clean and orderly.
Support professional growth and development by participating in educational programs, reviewing current literature, and attending in-service meetings and workshops.
Support the organization's vision, mission, goals, and values.
Perform other duties as directed.

Desired Qualifications

At least one year of community clinic experience.
At least one year of health records experience.

Overview

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it’s about hope, community, and impact. For over 50 years, we’ve been a leader in the community clinic movement, growing from a small volunteer-driven effort in Vista to a nationally recognized network of state-of-the-art clinics across San Diego, Orange, Los Angeles, and Riverside counties. Today VCC has 14 clinics serving over 70,000 patients annually, we continue our mission of delivering exceptional, patient-centered care where it’s needed most.

As a private, non-profit, multi-specialty outpatient clinic, VCC provides more than healthcare, we provide opportunity. Here your skills are celebrated, your growth is supported and your work makes a difference. We know that our success is a direct result of the exceptional talents and dedication of our employees.

✨For eligible employees, benefits include:✅ Competitive compensation & benefits ✅ Medical, dental, vision✅ Company-paid life insurance ✅ Flexible spending accounts ✅ 403(b) retirement plan

Why VCC?

• 🏅 Winner of the 2025 HRSA Gold Medal for Outstanding Care, placing VCC among the top 10% of Federally Qualified Health Centers in the U.S.

• Recognized by HRSA as a National Quality Leader in Behavioral Health and Diabetes and for excellence in Preventive Health and Health IT.

• A robust training & development culture to help you grow and advance your career.

• A workplace built on respect, collaboration and passion for care.

Responsibilities

Scan medical data from paper form into electronic medical record using NextGen EHR software, in an efficient and accurate manner. Perform a variety of clerical functions including preparing and filing electronically into medical charts, compiling data for reports and preparing standard forms. Assist Compliance officers with preparing for audits. Provide technical support for users within clinic system for scanning procedures.

Meet or exceed productivity and quality metrics as defined by management
Review paperwork for completeness prior to scanning
Sort incoming faxes
Scan documents to appropriate clinician’s Provider Approval Queue (PAQ)
Immediately forward any grievances from health plans to Administration
Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc)
Forward medical record releases in a timely fashion to third party for release of information
Log all requests for release of information in patient’s chart
Ensure medical reports and other paperwork are signed as directed
Report any unusual findings to Clinic Manager (e.g., incomplete or unsigned paperwork
Scan medical data from paper to electronic chart
Work with clinicians, medical assistants and other staff to ensure accuracy of data
Maintain knowledge of new information as it pertains to the clinical programs
Assist in the generation of reports
Ensure medical record release forms are obtained and accurately completed
Make copies of requested medical records for release in a timely manner
Complete chart requests and deliver in a timely manner
Assist Compliance officers with preparation for audits
Provide technical support for users within clinic system for scanning procedures
Retrieve voice mail messages and return calls in a timely manner
Ensure all workstations are clean and orderly
Enhance professional growth and development through participation in educational programs, current literature review, in-service meetings and workshops
Support the vision, mission and goals, and demonstrate a commitment to the values, of the organization
Perform other duties as directed

Qualifications

Minimum

High school graduate or equivalent
Minimum one year general office experience
Bilingual English/Spanish

Preferred skills/knowledge/Abilities

Minimum one year community clinic experience
Minimum of one year of health records experience

Required Skills/Knowledge/Abilities

Knowledge of medical terminology
Experience/familiarity with computers, Microsoft Office products (Word/Excel), business e-mail communication systems and internet search capabilities

Pay Rate

$22.00 - $23.00 Depending On Experience

About the Company

Vista Community Clinic

Provides primary care and health services.

Vista Community Clinic provides affordable, high-quality health care to more than 55,000 residents in North San Diego County and Lake Elsinore, offering primary care, pediatrics, prenatal and women’s health, optometry, dental care, chiropractic services, behavioral health, health education programs, and free health insurance enrollment services. Care is delivered through a network of primary care teams that coordinate across specialties, with preventive and chronic services available by appointment, plus education programs and help enrolling in insurance to expand coverage. It differentiates itself with NCQA Level 3 Patient-Centered Medical Home recognition, a broad suite of services under one roof, and free enrollment assistance for underserved communities across two counties. The goal is to improve community health by providing comprehensive, accessible, and affordable care along with education and enrollment support to expand insurance coverage.

Company size: 501-1,000
Company stage: Grant
Total funding: $3.1M
Headquarters: United States
Founded: 1972

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