Administrative Assistant
Ferrovial
Administrative Assistant
Ferrovial
Global operator of sustainable transportation infrastructure
Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.
Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.
Why Ferrovial?
Summary
The position ofadministrative assistantwill providereception andadministrative organization, logisticandgeneralsupporttothe Administrative and Financialdepartment.
Responsibilities
Answer/direct calls,e-mailsand other inquiries.
Greet visitors and make introductions to employees.
Prepare, send,receiveand distribute mail and other parcels.
Maintain company electronic calendar to schedule and reserve meeting space and equipment asrequired.
Communicatevarious information including announcements and memorandumsand help schedule/coordinate events.
Coordinatewith the generalservicessuppliers likethe fleet,telephone,and energycompanies.
Track, order, andmaintaininventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
Organize the booking forhotel,flight,car, and all the necessarylogisticsfor current and new employees or visitors.
Organize various files, folders, and other information both physically and electronically.
Review,reconcileand enter the invoices and inventory in applicable accounting systems.
Collect/receive invoices, tickets, receipts, and other documentation.
Prepare reports at variousintervals and frequencies showing departmental orproject accountingmetrics.
Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accountingactivities.
MinimumRequirements
Minimum of two(2) years of experience in similar administrative positions.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability towritereports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and thegeneral public.
Proficiencyin Microsoft Word, Excel, and Outlook.
Effective organization skills.
Exposure toaccounting software(s).
**Ferrovial Construction-Webber 99is an Equal Opportunity Employer**
Note: The Statementshereinare intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skillsrequired ofpersonnel so classified. Furthermore, they do notestablisha contract for employment and are subject to change at the discretion of the employer.
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Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!
Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.
#WeAreFerrovial
Ferrovial operates globally in the infrastructure sector, focusing on transportation, and handles engineering, construction, and long-term operation of assets like toll roads and airports. It often delivers projects through public-private partnerships, earning revenue from construction contracts and concessions. The company stands out due to its global footprint and emphasis on sustainability, integrating project delivery with asset management. Its goal is to develop, build, and manage sustainable infrastructure that serves public needs over the long term.
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