Knowledge of policies, procedures, and regulations of financial record-keeping systems.
Knowledge of generally accepted accounting principles, account codes and classifications, accounts payable, and accounts receivable functions.
Knowledge of government accounting methods, principles, and practices.
Knowledge of modern organizational office methods, practices, and procedures.
Advanced proficiency in Microsoft Office Suite and computerized financial applications.
Advanced mathematical skills and the ability to make accurate calculations rapidly.
Ability to research, compile, and analyze data and form sound conclusions.
Ability to process accounts receivable and/or accounts payable.
Ability to explain complex information clearly and concisely in verbal and written communication.
Ability to work effectively with staff and vendors at varying levels of expertise.
Ability to maintain confidentiality and an accurate filing system.
Bachelor’s degree with related coursework and emphasis in business administration, finance, or accounting.
At least three years of progressively responsible experience, or equivalent experience demonstrating complete competency and knowledge of accounting principles and practices.
Any equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities.
Regular, dependable attendance is required.
Must have a valid driver’s license from their state of residence and a good driving record.
Must comply with C-TRAN’s nonsmoking policy and work in a nonsmoking environment.
Must be able to complete the essential duties with or without accommodation.
Must promote and model safety by reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, and assisting with safety-training documentation and certification record keeping.
If selected, must provide documentation establishing identity and authorization to work in the United States.
Employment is conditional on completion of a criminal background investigation.
Must retain public records in accordance with C-TRAN’s Public Disclosure Policy No. 510.
Responsibilities
Collect and audit individual payroll timesheets as source documents for payroll data entry.
Verify vacation, sick leave, and holiday hours used and accrued, and ensure required documentation has been received and approved.
Apply union contract terms to payroll issues.
Set up and monitor garnishments.
Assist with confidential payroll correspondence, exercising discretion with sensitive information.
Coordinate payroll processing, including entering payroll information, proofing and processing payroll, and preparing checks for distribution.
Assist employees with payroll questions and research historical payroll transactions as needed.
Prepare monthly, quarterly, and year-end payroll reports, including workers’ compensation, unemployment insurance, FICA, retirement system, credit union, union, deferred compensation, and W-2 statements.
Reconcile monthly payroll-related general ledger accounts.
Maintain payroll-related records and the monthly payroll checklist.
Process accounts payable related to monthly payroll processing, including invoicing for employee time and benefits accrued during union business.
Prepare recurring monthly journal entries and other journal entries as needed.
Analyze transactions and accounts to verify balances and prepare well-documented journal entries.
Coordinate timely processing of accounts payable, including purchase cards, accounts receivable, and cash; assist with document preparation, data entry, problem research, and reconciliation.
Provide support to other Finance staff as needed.
Perform other duties as assigned.
Desired Qualifications
Knowledge of payroll functions is preferred.
Proficiency in 10-key, Microsoft Word, and Excel is highly desirable.
A valid driver’s license from the state of residence and a good driving record are preferred.
Position Title:
Payroll & Accounting Specialist
Job Code:
Job Code: PAYSPC
Pay Range:
$6,660.00 - $8,133.00
Job Description:
PAYROLL & ACCOUNTING SPECIALIST
FLSA Exempt
Non-Represented
Summary
Performs a variety of professional level technical payroll preparation and accounting activities involved in the recording and reporting of the transit system’s financial transactions to include accounts payable, accounts receivable, cash receipts, general journal entries, and account reconciliation and analysis. The position provides confidential administrative payroll support.
Scope of Responsibility
The incumbent will perform recurring processes with occasional variations from the norm involving a high degree of complexity and will be responsible to operate within established procedures. Contacts contain some discussion about confidential/sensitive matters necessitating discretion at all times.
Work is performed under moderate supervision from the Manager of Accounting and considerable judgment is expected to be exercised in the execution of duties. Errors in account coding could result in inaccurate reporting of C-TRAN’s financial condition.
Essential Functions
The following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:
Collects and audits individual payroll time sheets to be used as source documents for data input to payroll.
Verifies vacation, sick leave, and holiday hours used and accrued. Ensures that required documentation has been received and approved.
Applies Union Contract terms as they pertain to payroll issues.
Sets up and monitors garnishments.
Assists with confidential payroll correspondence, which frequently contains confidential/sensitive information necessitating discretion at all times.
Coordinates the payroll process including inputting payroll information into the computer, proofing of and processing payroll, and preparing checks for distribution.
Assists employees with payroll questions to include researching historical payroll transactions as needed.
Prepares monthly, quarterly, and year-end payroll reports such as workers’ compensation, unemployment insurance, FICA, retirement system, credit union, union, deferred compensation, and W-2 statements, etc.
Reconciles monthly payroll related general ledger accounts.
Maintains all payroll related records and monthly payroll checklist.
Processes accounts payable as it relates to payroll processing each month. Invoice for employee time and benefits accrued while conducting union business.
Prepares recurring monthly journal entries and other journal entries as needed.
Other Functions
Perform transaction and account analysis to ensure correct account balances and prepare well-documented journal entries.
Coordinate processing of accounts payable (including purchase cards), accounts receivable, cash, etc. in a timely manner. Assist with preparation of documents, data entry, and problem research and reconciliation as required. Provides support to other Finance Staff as needed.
Perform other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of
Policies, procedures, and regulations of various financial record keeping systems.
General accepted accounting principles and the significance of account codes and classifications, accounts payable, and accounts receivable functions required.
Government accounting methods, principles, and practices.
Modern organizational office methods, practices, and procedures.
Payroll functions preferred.
Skill in
Proficiency in 10-key, Microsoft Word, and Excel is highly desirable.
Research, compile, and analyze data and form sound conclusions.
Advanced in Microsoft Office Suite and computerized financial applications required.
Advanced mathematical skills, with the ability to make accurate calculations rapidly.
Strong in problem solving and critical thinking. Excellent verbal and written communication skills required in order to explain complex information in a clear, concise manner.
Ability to
Work effectively with all levels of staff and vendors with varying levels of expertise.
Exhibit tact and diplomacy to achieve desired results.
Maintain confidentiality.
Set up and maintain an accurate filing system.
Education and Experience
Bachelor’s Degree with related course work and emphasis in business administration, finance, or accounting.
Requires at least three (3) years progressively responsible experience or experience sufficient to demonstrate complete competency and knowledge of the principles and practices of accounting.
Any equivalent combination of education, experience, and training that proves the required knowledge, skills, and abilities.
Working Conditions
Responsibilities of this position may result in frequent, abrupt, and unexpected changes in work assignments, goals, deadlines, and length and irregularity of work hours to complete assignments before or after the normal workday.
Additional Requirements
Regular, dependable attendance required.
A valid driver’s license from state of residence and a good driving record are preferred.
Must be able to comply with C-TRAN’s nonsmoking policy and work in a nonsmoking work environment.
Must maintain a physical condition, which, either with or without accommodation, allows completion of all essential duties.
Must promote and model safety within the department and agencywide through reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, assisting in safety training documentation, and certification record keeping.
Immigration Reform and Control Act of 1986.
If selected for the position, documentation that you are a United States citizen, or an alien lawfully authorized to work in the United States will be required to establish your identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.
Criminal Background Investigation.
If selected for this position, employment will be conditional, pending completion of a criminal background investigation.
Public Disclosure Policy No. 510
All employees are required to retain public records, in accordance with C-TRAN’s Public Disclosure Policy No. 510. A public record is defined in RCW 42.56.010(3) as any writing that is prepared, owned, used, or retained by any state or local government agency, and which contains information that relates to the conduct of government, or the performance of any governmental or proprietary function. The term “writing” is broadly defined in the Public Records Act, to include not only traditional written records, but also photos, maps, videos, voicemails, webpage and social media content, emails, text messages and tweets (RCW 42.56.010(4)).
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive list of work requirements. Individuals may perform other assigned duties, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Our EEO Policy
CTRAN is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.