Facilities Coordinator

External Description

LIVING OUR VALUES

All associates are guided by Our Values.  Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values.  We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

JOB SUMMARY  

The Facilities Coordinator under the leadership of the Supervisor/Manager, Facilities Services, will support the process to provide business essential, cost effective maintenance for the Vehicle Processing Center (VPC).  The Facilities Coordinator will devise plans and programs for routine preventative maintenance and scheduled turnaround events, accurately define and estimate required work requests and maintain a consistent tracking system for work orders and produce eMaint reporting, work order assignments, and audits of completed work orders.

ESSENTIAL FUNCTIONS

• Develops inspection and survey procedures to ensure an effective preventative maintenance system per manufacture documentation and recommendations.
• Works closely with maintenance technicians and engineers to establish a schedule of proactive maintenance activities during appropriate downtime.
• Utilizes planning and scheduling methods to ensure the most effective and least disruptive maintenance possible.
• Perform Departmental administrative duties as assigned.
• Monitors spare parts inventory to ensure availability of required parts.
• Utilizes the maintenance management system for tracking, planning, and coordinating task.
• Comply with all safety policies and procedures and must be observant to recognize danger or potentially dangerous situation and be able to implement corrective action based on this observation.
• Coordinate outside vendor services for second level support within the Facilities team.
• Responsibly receive, transmit, and handle consumer and customer data per applicable policies and procedures.
• Review and follow data privacy practices, policies, and guidelines.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities

QUALIFICATIONS

High school diploma or general education degree (GED); plus 2-4 years related experience in an applicable role or equivalent combination of education and experience.

• Previous experience as a Facilities Coordinator/Planner in a large commercial property, hospital, etc., required
• Proficient in Microsoft software programs – Word/Excel/Power Point/Project
• Proficient in Computerized Preventive Maintenance (CMMS)/Work order and Asset Management Systems
• Must have positive attitude and customer relations skills
• Must display motivation and needs little supervision to accomplish daily tasks
• Must be willing and able to handle diversified assignments with confidence
• Familiar with Life Safety systems and associated inspections required by NFPA codes
• Able to communicate effectively, oral and written, across all levels of the organization

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

COMPETENCIES

• Customer Focus       
• Drives Results          
• Interpersonal Savvy
• Manages Complexity  
• Action Oriented       
• Collaborates
• Ensures Accountability  
• Plans and Aligns                       
• Nimble Learning                  
• Being Resilient
• Self-development  
• Communicates Effectively  
• Demonstrates Self Awareness

CERTIFICATES, LICENSES, REGISTRATIONS*

• Valid Driver’s Licenses
• Certified Maintenance & Reliability Professional (CMRP) certification a plus

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.  While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the work day; and frequently access, input, and retrieve information from the computer and other office productivity devices.  The associate is regularly required to move about the office and around the facility.  The associate is occasionally required to travel to other sites for business. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.  While the job is generally performed in an office environment, the associate is occasionally exposed to wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, and outside weather conditions.  The noise level in the office environment is typically quiet, but the associate may be occasionally exposed to loud noise levels. 

TRAVEL REQUIRED

Minimal travel is required for this position (up to 10% of the time and on a domestic basis).

The Friedkin Group and its affiliates are equal opportunity employers and maintain drug-free workplaces by conducting pre-employment drug testing.