Payroll Specialist

Job Scope

High level purpose of function.

The Payroll Specialist plays a critical role in ensuringaccurate, compliant, andtimelypayroll delivery across the organization. This roleis responsible forthe end-to-end payroll process, including payroll operations, payroll system administration, payroll compliance, and continuous processimprovement.AlsoTimeand Attendance Management for Blue- and White-Collar Workerswill berequired. 

In addition to operational payroll responsibilities, the Payroll Specialist will lead and support the implementation, migration, and optimization of payroll systems. This includesestablishingnew payroll processes and systems aligned with Swedish legislation, collective bargaining agreements, tax regulations, reporting requirements, and global payroll governance standards.

The successful candidate will bring extensive hands-on payroll experience, a proventrack recordof payroll system implementations and payroll transitions, and deepexpertisemanaging payroll within a global and complex organizational environment.

Key Responsibilities

Overall areas of responsibilities and activities

Key responsibilities include (but are not limited to)

• Collecting and verifying employee timesheets, attendance records, and other relevant payroll data.

• Processing payroll accurately and on time for employeesin accordance withcompany policies and applicable legislation.

• Entering payroll information accurately into payroll systems and ensuring data integrity at all stages of the payroll cycle.

• Calculating wages, salaries, bonuses, commissions, benefits, pension contributions, and statutory deductions.

• Managing and resolving payroll discrepancies and employee inquiries ina timelyand professional manner.

• Ensuring compliance with Swedish payroll legislation,CBA,tax regulations, social security requirements, collective bargaining agreements, and applicable employment laws.

• Supporting and managing payroll activities across a global organization, collaborating with regional payroll providers and stakeholders whererequired.

• Providing payrollexpertiseregardingpayroll system implementations, payroll migrations, and payroll transformation initiatives, including requirements gathering, testing, validation, and go-live activities.

• Establishing and configuring new payroll processes and controls to ensure full compliance with local regulations and organizational requirements.

• Partnering with HR, Finance, Legal, and external vendors to ensure seamless payroll operations and regulatory compliance.

• Performing payroll audits, reconciliations, and quality checks toidentifyand resolve discrepancies proactively.

• Generating payroll reports, tax reports, statutory filings, and other payroll-related documentation for internal and external stakeholders.

• Maintaining payroll documentation, policies, procedures, and process controls.

• Safeguarding confidential employee and payroll information with the highest level of integrity and discretion.

• Monitoring changes in payroll legislation,laborlaws, taxation, and reporting requirements and ensuring payroll processesremaincompliant.

• Driving continuous improvement initiatives to increase payroll accuracy, efficiency, automation, and employee experience.

Requirements

Educational background andpreviousexperiencerequiredfor the role.

• High school diploma or equivalent;Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

• Minimum 7 years of hands-on payroll experience, including end-to-end payroll processing and administration, preferably in manufacturing organization. 

• Proven experience managing payroll within a globalorganization

• Extensive experience working with Swedish payroll legislation, tax regulations, reporting requirements, pensions, and social security obligations.

• Liaise, as necessary, with institutions such asSkatteverketandFörsäkringskassan

• Demonstrated experience leading payroll system implementations, payroll migrations, and payroll transformation projects.

• Proven experience setting up new payroll systems,establishingpayroll processes, and ensuring alignment with local statutory and compliance requirements.

• Strong experience working with payroll vendors, implementation partners, and internal stakeholders during payroll transitions.

• Advanced knowledge of payroll processes, calculations, controls, and compliance requirements.

• Strong understanding of time reporting systems, shift schedules, manufacturing environments, working time regulations, and factory payroll operations.

• Highproficiencyin payroll software and Microsoft Office Suite, particularly Excel.

• Exceptional attention to detail, accuracy, and data validation.

• Excellent analytical, problem-solving, and decision-making skills.

• Strong communicationand stakeholder management skills.

• Ability to work independently, prioritize effectively, and manage multiple deadlines.

• Ability to handle sensitive and confidential information with integrity and discretion.

• Experience with payroll platform ADPand Workday or similar systems arerequired

• Native Swedish speaking and written skills arerequiredas well as professional English skills

Specific skills

• Proficiencyin payroll processing software and tools.

• Strong numerical aptitude and attention to detail.

• Ability to work effectively under pressure and meet tight deadlines.

• Excellent organizational and time management skills.

• Strong problem-solving and analytical abilities.

• Knowledge of tax laws, regulations, and compliance requirements. 

• Familiarity with HR and accounting principles and practices. 

• Familiarity with Collective Bargaining Agreements (CBAs) or local negotiation agreements. 

• Ability to interpret and apply CBA provisions or local negotiation terms related to payroll and compensation.

• Experience in navigating and resolving payroll issues within the framework of CBAs or local negotiation agreements. 

• Strong understanding of union-related payroll requirements and compliance obligations.

• Effective communication and negotiation skills when interacting with union representatives or stakeholders. 

• Ability tomaintainpositive relationships with union members and representatives while ensuring compliance with contractual obligations.

• Experience in documenting and reporting payroll activitiesin accordance withCBA or local negotiation requirements.