Team & Project Support

ABOUT THE OPPORTUNITY

The Team & Project Support – France is responsible for delivering efficient, high-quality support to ONE’s France-based teams across office management, health and safety, payroll, IT, and finance administration.

This role partners closely with the France Director, supporting the implementation and ongoing improvement of administrative processes and ways of working.

The successful candidate will bring strong administrative, organisational, and project coordination skills, with the ability to operate effectively in a fast-paced environment while maintaining a high level of accuracy and attention to detail. A proactive, solutions-oriented mindset and a collaborative approach are essential.

This position is based in Paris.

IN THIS ROLE, YOU WILL

Coordination and Team Support

• Work closely with the France Director on local office priorities, administrative needs, and initiatives that promote a positive, collaborative and inclusive team environment.
• Provide administrative and logistical support for France team projects, campaigns and events, including scheduling meetings, coordinating travel, tracking actions and liaising with internal and external stakeholders.
• Work closely with the Associate Director, Finance & Operations, Europe, to ensure payroll, finance and office administration processes are delivered accurately, on time, and in line with ONE’s policies and procedures.
• Plan and prioritise administrative tasks to meet key deadlines, coordinating with the France Director and relevant teams to ensure appropriate handover of time-sensitive matters.
• Follow ONE policies and internal controls and escalate issues to relevant functional teams.

Office Management

• Coordinate day-to-day administration and smooth running of the France office.
• Liaise with building management, landlords and service providers to coordinate office maintenance and repairs.
• Coordinate the purchasing of office supplies and equipment.
• Support office health and safety procedures, routine checks and escalation of concerns.

Payroll Administration

• Prepare and submit monthly payroll change sheets and support documentation to the Payroll Manager within agreed deadlines.
• Support the administration of employee benefits and related statutory requirements, including pensions, insurance and training contributions, in coordination with HR and Payroll.
• Maintain payroll-related documentation and support local administrative compliance under HR and Payroll guidance.
• Assist with reviewing payroll information and identifying discrepancies, in coordination with the Payroll Manager.

I.T. Coordination

• Coordinate IT arrangements for new starters, including equipment requests and workstation preparation with central IT.
• Act as the local contact for office IT issues and escalate technical matters to central IT.
• Coordinate maintenance and resolution of issues relating to shared office IT equipment, including video conferencing facilities, meeting room technology and printers, in liaison with central IT.
• Support tracking and administration of IT equipment assigned to France-based employees.

Finance Administration

• Monitor the Expensify mailbox and coordinate finance-related queries.
• Upload supplier invoices and supporting documentation to Expensify, including appropriate budget codes, for approval and processing.
• Coordinate and consolidate monthly fund requests from France-based teams, ensuring timely submission to Finance to maintain sufficient bank balances for upcoming payments.
• Support Budget vs Actual (BVA) meetings by preparing financial reports and assisting the France Director with budget reviews.
• Liaise with budget holders and Finance to resolve invoice queries and ensure timely processing in line with ONE's financial procedures.
• Coordinate and manage team and office-related credit card purchases, ensuring appropriate approvals are obtained in line with ONE’s financial procedures.
• Support the France Director with credit card reconciliations, ensuring accurate records and supporting documentation are maintained and submitted on time.

WHAT YOU BRING TO ONE:

• Bachelor’s degree in business, social sciences or a related field strongly preferred.
• Minimum four (4) years of relevant work experience, including at least two years in financial administration or support.
• Experience coordinating suppliers and service contracts.
• Knowledge working with web-based accounting and financial management systems.
• Familiarity with French administrative and statutory requirements, particularly relating to payroll, employee benefits and office operations.
• Experience supporting payroll administration or reviewing payroll information is desirable but not essential.
• Advanced proficiency in Microsoft Office Suite, particularly Excel.
• Ability to prepare, interpret and analyse basic financial reports accurately and efficiently.
• Sound judgement and decision-making skills, with a responsible and solutions-oriented approach.
• Ability to maintain strict confidentiality when handling sensitive employee, payroll and financial information.

OTHER ATTRIBUTES

• An understanding of the complexities surrounding a global organization
• Highly organized, detail oriented, self-motivated, and collaborative
• Ability to remain positive and constructive engaged in high pressure and stressful situations
• Solid critical and analytical thinking
• Strong written and oral communication skills
• Able to handle difficult conversations with diplomacy and exercise confidentiality
• Action oriented and results focused
• Flexible and resourceful in approach
• Independent problem solver
• Outstanding interpersonal and relationship building skills, sound judgement

LANGUAGE SKILLS:

Fluency in English and French both written and spoken, are essential.

TRAVEL:

Occasional domestic travel (5%) may be required. Additional international and/or domestic travel opportunities may occur.  

COMPENSATION:

25,000-33,000 EUR

This salary range is based on compensation survey data for similar organizations and is used to set pay internally at ONE. Where a new hire’s salary falls within this range is based on a variety of factors, including the budget available for this position.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. 

APPLICATION INSTRUCTIONS

If you are ready to join the fight against extreme poverty and preventable disease, please submit a resume and cover letter to this opening at ONE jobs.