Office Manager

Reports to: VP of Operations

Close collaboration with: CEO and leadership team

Location: NEST Center, Kenilworth, NJ (full-time, onsite)

Salary: $75,705 per year

Equity participation

Competitive Benefits

Position Summary

Still Bright is commercializing RACER, a patented hydrometallurgical process that converts copper ore and mining waste into refined copper cathode at room temperature and pressure. Founded in 2022 and backed by Breakthrough Energy Ventures and Material Impact, we are scaling from pilot to demonstration plant to build a domestic copper supply chain.

Still Bright is hiring an Office Manager to run day-to-day operations at our Kenilworth, NJ headquarters and lab, and to provide executive support to our leadership team.

You will be the first point of contact for every visitor, investor, partner and candidate who walks through our door, and the first voice callers hear. You will keep the office, our calendars, meetings, and our travel running so scientists and engineers can stay focused on the work. This is a hands-on, fully onsite role at a fast-growing early-stage company.

Additionally, as we continue to grow our team and progress from R&D into a real commercial organization, you will support turning ad hoc routines into repeatable, documented processes so the office keeps pace with the company. Success is measured in reliability and anticipation: calls answered and routed promptly, meetings that come together without friction, travel that goes smoothly, office equipment that is well maintained, a well-stocked office, and a team that experiences Still Bright as organized, professional and supportive.

Key Responsibilities

Office operations and facilities

• Own the daily running of our office and shared lab building, acting as primary liaison with building management, cleaning, maintenance, facilities, external IT support, and security.

• Manage office supplies, kitchen stock and inventory: track stock levels, reorder before items run out, and receive and verify deliveries.

• Handle mail, deliveries and inbound/outbound shipments.

• Maintain office vendor relationships and track office spend against budget.

• Manage office and kitchen equipment to maintain uptime.

Front desk, visitors and confidentiality

• Answer and route the main phone line and serve as the first point of contact for day-to-day questions.

• Greet and host visitors, including investors, customers, partners and candidates, and coordinate building access and badges.

• Route NDAs to visitors and partners before arrival, track signatures and maintain the NDA log.

• Brief visitors on site safety and lab access rules in coordination with the lab team.

Meals and team lunches

• Plan and order recurring team lunches and catered meals for meetings, visitors and events, accounting for dietary needs.

Scheduling and executive support

• Coordinate meetings across the company and with outside parties: book conference space and prepare the room, technology and materials each meeting needs.

• Prepare meeting materials, take notes when needed, and follow up on action items.

• Handle expense reports, correspondence and other assigned executive assistant tasks.

Travel and housing

• Book end-to-end domestic and international travel for visitors, executives and staff: flights, hotels, ground transportation and itineraries, including staff / visitor trips to Kenilworth and staff trips to pilot facilities..

• Support passport, visa and travel-document requirements, and handle changes and issues as they arise.

• Arrange temporary housing for new hires, interns and visiting collaborators.

Company functions, onboarding and culture

• Plan company events such as all-hands meetings, offsites, holiday parties and milestone celebrations.

• In coordination with the VP of Operations, prepare the office for new hires by arranging workspace, equipment, building access and supplies, and planning first-day welcome details, working with internal and external resources as needed.

Systems and documentation

• Build and maintain written office procedures, vendor lists and supply checklists as the team grows.

• Safeguard confidentiality and exercise sound judgment with sensitive calendars, travel details and company information.

Definition of Success

In the first 6–12 months, success looks like: a front desk and phone line that are reliably covered and professionally handled; meetings and travel booked accurately without last-minute scrambles; an office that is consistently stocked, with a simple inventory and reordering process in place; office equipment and IT issues resolved quickly; onboarding logistics that have new hires ready on day one; and a team that can count on the office to run smoothly as headcount grows.

Qualifications & Experience

Expected Competencies

• 3+ years in office management, executive assistance, workplace operations or a similar role, ideally in a small or scaling company.

• Experience supporting a founder or C-level executive directly, including managing multiple calendars.

• Hands-on experience booking domestic and international travel, including multi-leg itineraries, time zones and travel-document requirements.

• Experience maintaining supply inventory and ordering from vendors within budget.

• Strong judgment and discretion handling confidential information.

• Fluency with Google Workspace or Microsoft 365, plus calendar and travel booking tools.

• Excellent written and verbal communication, a professional phone presence, and comfort being the company’s first impression.

• Ability to juggle competing priorities in a fast-paced startup without dropping details, and comfort building processes where none exist.

• Able and committed to working full-time, fully onsite in Kenilworth, NJ.

• Comfortable troubleshooting basic IT and AV issues and working with an outside IT provider.

Strongly Preferred Experience

• Experience in a lab, R&D, biotech, manufacturing or other industrial setting.

• Event planning experience for groups of 20–100, including hosting visitors and offsites.

• Familiarity with NDAs and basic contract administration.

• Corporate travel tools (e.g., Navan, TravelPerk or Concur) and expense tools (e.g., Expensify, Ramp or Brex).

• Purchasing or vendor-management experience for office or facility needs.

Nice-to-Have

• Experience supporting onboarding at a growing company, including the shift from founder-led operations to formal systems.

• Notary commission, or willingness to obtain one.

• Interest in climate technology, mining or critical minerals.

This job description is not intended to be a comprehensive list of the duties and responsibilities of the position.

Given the financial responsibilities of this role, final candidates will be asked to complete background and credit checks as a condition of employment, consistent with applicable law.

Still Bright provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Still Bright complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Still Bright expressly prohibits and will never tolerate any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Still Bright especially encourages applicants from historically marginalized communities to join our mission of sustainable metals extraction.