QME Deposition Supervisor - Worker's Compensation

Job Description

POSITION SUMMARY

The QME Deposition Supervisor leads the firm's QME deposition team and oversees the full lifecycle of Qualified Medical Evaluator (QME) depositions in workers' compensation cases. This role supervises and develops QME Deposition Clerks, manages caseload assignments and the deposition calendar, drives early-resolution strategy before depositions proceed, and ensures every deposition, applicant-set and defense-set, is prepared, staffed, and followed up on accurately and on time. The Supervisor also handles complex depositions directly and serves as the primary point of contact between the deposition team, attorneys, and management. The ideal candidate is an experienced California workers' compensation professional with proven leadership skills, sound judgment, and the ability to keep a high-volume team running smoothly in a fast-paced litigation environment.

KEY RESPONSIBILITIES

Team Leadership & Supervision

• Supervise, train, and mentor QME Deposition Clerks; assign and balance caseloads based on volume, complexity, and deadlines
• Set clear performance expectations, monitor productivity and quality, provide ongoing coaching, and participate in performance reviews
• Onboard new team members and develop training materials, checklists, and standard operating procedures (SOPs) for the deposition process
• Serve as the first point of escalation for clerk questions, scheduling conflicts, and case issues

Pre-Deposition Case Review & Resolution Strategy

• Oversee the team's review of case files ahead of each scheduled QME deposition, assessing case status, medical-legal issues, and litigation posture
• Review and approve resolution recommendations (settlement, stipulation, continuance, or cancellation) and escalate viable cases to the assigned attorney or adjuster 
• Personally review complex, high-priority, or high-value files and lead communications with attorneys, adjusters, and opposing counsel on early-resolution options
• Track resolution outcomes and identify trends to improve the rate of depositions avoided or resolved early

• Deposition Preparation & Quality Control

• Ensure deposition packets, including medical-legal reports, prior records, exhibits, and outstanding discovery, are complete and accurate before each deposition
• Oversee scheduling logistics with court reporters, interpreters, QME offices, and opposing counsel for both applicant-set and defense-set depositions; resolve conflicts as they arise
• Verify that deposition notices, subpoenas, and service requirements are complete, timely, and compliant with California workers' compensation rules
• Own the master deposition calendar and ensure all deadlines are tracked and met
• Review deposition summaries, outlines, and question lists prepared by the team before distribution to attorneys

• Deposition Attendance & Oversight

• Attend complex or high-priority QME depositions, both applicant-set and defense-set, in person or remotely, to support counsel and ensure smooth proceedings
• Provide backup coverage for team depositions as needed to prevent gaps or delays
• Review clerks' deposition notes for accuracy and completeness, including key testimony, exhibits marked, and outstanding issues
• Oversee post-deposition follow-up, including transcript orders and timely distribution of summaries to the case team

• Operations, Reporting & Process Improvement

• Maintain accurate deposition logs, case files, and status reports, and ensure the team does the same in the case management system
• Prepare regular reports for attorneys and management on deposition volume, resolution rates, team productivity, and outcomes
• Identify and implement workflow improvements to increase efficiency, accuracy, and early-resolution results
• Communicate proactively with attorneys, case managers, and leadership regarding case status, resolution opportunities, and deposition outcomes
• Perform other litigation support and supervisory duties as assigned

Qualifications

Required

• High school diploma or equivalent
• 3+ years of experience in California workers' compensation litigation, including QME/AME processes and deposition practice
• Strong working knowledge of California workers' compensation procedures, QME/AME processes, and deposition practice
• Ability to work full-time on-site in Burbank, Monday – Friday, 9:00 AM – 5:30 PM PST

Preferred

• Associate's or bachelor's degree; paralegal certificate a plus
• 1+ years of supervisory or team lead experience in a law firm or claims environment

Preferred

• Experience in professional services such as law, finance, insurance, or healthcare administration
• Workers’ compensation or legal case management experience
• Experience with conversion, pipeline, or goal-based work (a sales background is not required)
• Bachelor’s degree
• Prior experience as a litigation clerk, legal assistant, or paralegal in a workers' compensation practice

• SKILLS & COMPETENCIES

• Proven ability to lead, motivate, and hold a team accountable while maintaining a positive, collaborative culture
• Strong analytical skills with the ability to assess case files, identify resolution opportunities, and make sound judgment calls
• Excellent written and verbal communication skills, including working effectively with attorneys, adjusters, medical evaluators, and opposing counsel
• Highly organized with strong attention to detail and the ability to manage a high volume of deposition schedules across a team
• Ability to prioritize competing deadlines, delegate effectively, and solve problems independently
• Proficiency with case management software, Microsoft Office (Word, Outlook, Excel), and e-filing/e-service systems
• Professional demeanor suitable for attending depositions and representing the firm with internal and external stakeholders

Additional Information

What We Offer:

• Competitive pay: $73,000–$85,000 annual salary, based on experience
• Comprehensive benefits: health insurance and retirement plans
• Unlimited PTO, paid holidays, sick pay
• Room to grow: real opportunities for professional development and career advancement
• A supportive culture: a team built on collaboration, integrity, and excellent client service 
• Meaningful work: help injured workers get the care and support they deserve

Department

Workers' Compensation

Employment Type

Full Time

Location

California

Workplace type

Onsite / Hybrid

Compensation

$75,000–$85,000, based on experience

#ZR

Compensation: 75000 to 85000 (USD) (YEARLY)